Administration Specialist

WEIWO TURKEY TELEKOMÜNİKASYON SERVİS VE TİC. LTD. ŞTİ.

QUALIFICATIONS AND JOB DESCRIPTION

About vivo

vivo is a leading, product-driven technology company, with its core business focusing on smart devices and intelligent services.vivo is committed to connecting users around the globe, through the design of exciting and innovative smartphones and companion devices, as well as services that integrate technology and design thinking in unique and creative ways. 

As of now, vivo has branched out its sales network across more than 40 countries and regions and is winning more than 400 million users worldwide with its superior products and services. In Turkey, vivo has become the main sponsor of the Turkish national football team, and try our best to bring good service to Turkish consumers.

 Requirements

• Bachelor’s degree in related fields, from reputable universities,
• At least 2 years of experience in administrative affairs in a corporate company,
• Advanced level of English (Verbal and written),
• Preferably speaking Chinese
• No military obligation for male candidates,
• Able to use MS Office applications at an advanced level,
• Compatible with teamwork, strong written and verbal communication skills,
• Analytical thinker, solution-oriented, able to see detail,
• Careful about business tracking and reporting,
• Experienced in preparing, applying and updating procedures.

Job Description

• Follow-up service and material procurements/contracts within the scope of administrative affairs (Cleaning, Insurance, Law, Customs Companies, office equipment, materials, etc.)
• Negotiating with alternative suppliers within the scope of administrative affairs, expanding the supplier network and making improvements in this area,
• Carrying out the follow-up and transactions related to Official Institutions and Organizations (such as Immigration Office, Municipality, Notary Public, Consulates etc.)
• Execution of processes within the scope of administrative affairs with the Headquarters (HR, Public Relations, etc.)
• To carry out processes (service, contract, insurance, etc.) related to company vehicles.
• Application and follow-up of e-mail and entry cards in the company's employment and termination processes,
• Follow-up of monthly payments of company rents, dues, electricity, internet and phones,
• Preparation and follow-up of all monthly invoiced payment plans related to the administrative work done on behalf of the company,
• Application and follow-up of residence and work permits of foreign employees,
• Determination, follow-up, and management of material needs in common areas,
• Follow-up of domestic and international travels ticket, accommodation and visa transactions,
• To plan trainings and social activities for the motivation and professional development of employees together with HR,
• To carry out the processes together with the relevant consultancy companies in the company or property procurement processes.