Project Assistant

WYG Türkiye

WYG Türkiye is looking for a Project Assistant to be located in project office in Ankara. The following qualifications are sought for the applicants/candidates of the position:

• University degree from a reputable university,
• At least 2 years of experience in EU-funded projects will be a strong asset,
• Previous experience as a project assistant will be a strong asset,
• Good knowledge of MS Office,
• Excellent knowledge of English and Turkish (written and spoken),
• Turkish-English / English-Turkish translation capabilities will be a strong asset.
• Having high level of communication skills in both oral and written,
• Being flexible in working hours and have no travel restrictions.
• No military obligation for male candidates.
• Class B driving license.

JOB DESCRIPTION

• Assisting in organization of meetings, preparation of meeting agendas with input from key Project staff,
• Preparing of meeting minutes,
• Assisting in distribution, delivery and delivery confirmation of meeting minutes and Project technical and financial reports,
• Formatting of reports (outputs, meeting minutes, progress reports etc.),
• Organizing and assistance in travel and accommodation arrangements of the team,
• Project filing and archiving,
• Collecting documentation from experts on a regular basis, i.e. setting up a system so the experts know what and when to submit documents to be filed and where to find them again;
• Technical and administrative support in connection with the international and local experts working for the Project (e.g., IT support, accommodation support organization of transportation, typing to a certain extent, etc.),
• Administering all general Project correspondence,
• Tracking, scheduling, quality control and administration of official Project reporting (inception, progress, final and other relevant reports),
• Collecting mission reports and timesheets from Project staff,
• Responsible from implementation of daily routine activities,
• Responsible from communication of daily routine with all parties,
• Tracking of invoices regarding project,
• Submission of VAT Exemption List and Agreements to the beneficiary/tax office and tracking the approvals of these documents,
• Submission of “Project Management Tracking Tables” to the Project Manager according to deadlines.