Event Manager

Yalıkavak Marina

Yalıkavak Marina, the #1 Superyacht Marina in Turkey, is seeking a full-time EVENT MANAGER who can bring their industry knowledge to work in an exciting and fast-paced environment.

Primary responsibilities will include supporting the execution of tradeshows and events as assigned.The ideal candidate should be professional, dependable, and have a great attitude. This role requires someone who is detailed, extremely organized, and can manage multiple projects at once.The ideal candidate is a seasoned marketer with experience in multiple disciplines ranging from marketing strategy and program management, to impeccable execution and post event analysis.

Requirements

• Min. 7 years’ experience as an event manager (preferably in-house)

• Proficient in MS Office including Excel, PowerPoint, Calendaring, etc

• Must be a self-starter, problem-solver, take direction and work well independently as well as in teams

• Equally comfortable interacting with senior-level executives and support staff (i.e., caterers, cleaning crews, etc.)

• Experience managing invitation/registration/scheduling tools

• Outstanding communication, organizational and leadership skills. Skilled at aligning cross-functional teams.

• A proactive approach to handling challenges that might arise and ability to quickly troubleshoot problems. Ability to stay calm under pressure and be able to switch gears at any moment whether it be the design of the event or job responsibilities.

• Willingness to be versatile and flexible in a rapidly changing work environment while maintaining effectiveness and efficiency, meeting deadlines and benchmarks

• Substantial budget management experience

• Hotel rooming lists and registration experience is a plus.

• Ability to travel (10-20%

Responsibilities

• Provide management and leadership to all assigned programs
• Work closely with key internal stakeholders (Sales, Marketing, Customer Success, Business Development, Analytics/Measurement, Finance, etc.) to help develop and define the program and go-to-market strategy for our first party events

• Coordinate with other Marketing team members/disciplines, including but not limited to, Creative, Product Marketing, Content Marketing, Digital Marketing, Social Media, etc., providing clear direction to maximize integrated efforts and program execution
• Help manage and support a broad team of vendors, agencies, contractors and venues

• Develop and maintain the event project plan, objectives, budget and timelines
• Organize and manage team meetings and weekly conference calls
• Develop program operations timelines and co-develop/strategize conference agendas and programs as required
• Venue Management
• Budget Management
• 3rd Party Vendor Management: Negotiate contracts and manage program venues and suppliers including: event management company, convention centers, transportation, audio-visual/production, housing management, registration, promotional vendors, exposition services, security, destination management, and other third-party vendors as required
• Serve as primary contact and own management accountability for the meeting management and registration services 
• Work with/manage Registration and Web Managers to determine all deliverables from pre-show through onsite execution including: forms, policies, instructions, communications, processes, websites, and extensive weekly reporting and tracking