İdari İşler Memuru

BİSİ ULUSLARARASI ÖZEL EĞİTİM HİZMETLERİ TİCARET ANONİM ŞİRKETİ

 We are looking for a potential candidate to work as an "Administrative Officer" for ourinternational school located at Zekeriyaköy, Sarıyer. The necessary qualifications are listed below :

To provide administrative support to the School Leadership Team, assist in the

smooth operation of the school, act as a liaison between teaching staff,

leadership, and other sections of the school, manage educational resources effectively, coordinate

trips and coordinate the school’s accreditation processes to ensure institutional alignment

with international standards.

Key Responsibilities:

1. Administrative Assistant to the school directors/ deputy dırectors

- Act as a key point of contact between the directors/ deputy dırectors and internal/external stakeholders.

- Support the school managment in strategic planning, data gathering, and school development

initiatives.

- Create and maintain essential documentation, such as student attendance, booking

sheets, student reports (including printing) and events calendar.

2. Staff Liaison Officer

- Serve as a communication bridge between school staff and other departments within

the organisation.

- Advise and direct staff in relation to aspects of life in Turkiye and Istanbul

(accommodation, utilities, legal issues etc.)

- Organize staff meetings, maintain meeting records, and follow up on action items.

- Support new staff induction and orientation processes.

- Promote a positive staff culture and well-being through consistent, professional

engagement.

3. Trip Assistance

- Work with academic staff, Deputy Director (MEB), Campus Operations Manager, bus

service provider and designated tour ompanies to help ensuring all day and residential

trips run smoothly

4. Responsibility of the Educational Resources

- Responsible for the procurement, distribution, storage and inventory of textbooks,

teaching materials, digital tools, and classroom equipment.

- Collaborate with heads of department to forecast resource needs.

- Ensure efficient use and maintenance of learning spaces (eg. labs, libraries, resource

rooms).

- Maintain and organise the booking system for shared facilities and resources

- Procures necessary materials when required.

5. Accreditation Assistance

- Support to  coordinate the preparation, collection, and submission of documentation required for accreditation or evaluation visits.

- Being a part of the internal teams through self-study and evidence-gathering processes.

- Maintain accurate and up-to-date accreditation files and calendars.

General Duties:

- Uphold the school’s mission, values, and safeguarding standards.

- Maintain strict confidentiality and discretion at all times.

- Provide flexible support to whole-school events and functions.

Specification:

- Is fluent in both English and Turkish

- Preferably a qualified teacher (potentially being used for cover)

- Has advanced skills in using Microsoft Office and Google Workspace applications

- Has good written and oral communication skills, with excellent interpersonal skills

- Is able to work calmly under pressure in a busy environment

- Is able to work on their own initiative, making sure deadlines are met

- Is able to work independently and as part of a team

- Is willing to learn

- Is discrete. They will have access to confidential information

- Has a flexible approach to their work and can adapt quickly to change

- Has good organisational skills