Office & Administration Coordinator

DEIF A/S

Office & Administration Coordinator

Do you enjoy creating structure, optimizing processes, and ensuring that daily operations run smoothly? In an innovative company that values trust, openness, and collaboration, we offer you the opportunity to actively shape our work environment and make everyday office life at our newly established office in Istanbul both efficient and welcoming.

Start date: July 2026.

At DEIF A/S, we develop advanced control solutions that keep power stable and efficient – whether from wind, solar, or traditional sources. With more than 700 dedicated employees worldwide, we push boundaries, set new standards in energy efficiency and conversion, and work towards becoming the market leader in intelligent energy control. Together, we create solutions that Improve Tomorrow.

Your role
As our new Office & Administration Coordinator in Istanbul, you will take on a key and versatile role supporting both our newly established office, including our new Experience Center. You will ensure that daily operations run efficiently while creating a professional, well-organized, and welcoming environment for colleagues and visitors.

This is a unique opportunity to shape the role and set the structure in a newly established subsidiary, where you will have a high degree of responsibility and influence on how the office operates.

You will work closely with local colleagues and collaborate with teams at our headquarters in Denmark across HR, finance, and administration.

Your tasks and responsibilities

• Coordinate and manage daily office operations at our Istanbul office and Experience Center
• Act as the local point of contact for HR- and finance-related topics in collaboration with headquarters
• Support administrative processes, including handling documents, contracts, correspondence, and finance-related tasks
• Ensure efficient management of office supplies, facilities, and administrative systems
• Provide administrative support to the local management team
• Support and coordinate local funding and cooperation programs

Your Profile:
We are looking for a structured and proactive Office & Administration Coordinator who thrives on creating overview and supporting others in their daily work.

In addition to this, you bring:

• A relevant education within office management, communication, or similar
• Experience from a similar role within office management or administration
• Strong organizational skills and a structured, detail-oriented approach
• A service-minded mindset, strong communication skills, and a high level of discretion
• Fluency in English, both spoken and written
• Experience working with Microsoft Office and administrative systems, including CRM, BI, ERP, and access/reporting tools

Why join DEIF?
At DEIF A/S, you’ll be part of a family-owned company with strong values and a culture built on trust, openness, and collaboration. You’ll experience a professional and highly engaged working environment, where we’re curious on each other’s perspectives and encourage respectful, honest dialogue that drives growth. Our strength lies in responsibility, teamwork, and the courage to innovate – that’s what drives us forward.

In addition to a role filled with exciting challenges, we offer you:

• The opportunity to shape a newly established and highly versatile role
• A modern and well-equipped workplace
• Opportunities for learning and development
• Health promotion programs and regular team events

Interested?

Please submit your application and CV as soon as possible via our website.

We expect interviews to be conducted on an ongoing basis.