Executive Assistant

DeltaPv İlaç Danışmanlık Sağlık Ürünleri ve Hiz.Tic. Ltd Şti.

Responsibilities:

• Manage CEOs' and COOs' calendars, including scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements.
• Handle incoming calls, emails, and other communications, prioritizing and responding as necessary.
• Support and assist various ongoing projects for the organization.
• Track the progress and deadlines of the projects and manage their documentation.
• Support project planning in its strategies and objectives.
• Schedule events with precision and ensure that all participants receive the necessary materials in advance.
• Find suitable venues and coordinate all logistics for the events and meetings.
• Follow up on action items for accountability and timely completion of tasks.
• Prepare and edit documents, presentations, and reports.
• Attend meetings, take minutes, and follow up on action items.
• Conduct research and compile data as needed to support executive decision-making.
• Maintain office supplies inventory and ensure office organization.
• Assist in managing various administrative processes, like expense tracking, budgeting, and invoicing.
• Identify areas for process improvement and implement efficient administrative systems. 

Additional Responsibilities:

• Collaborate with the Administrative Affairs Specialist to track inspections of company vehicles.
• Coordinate the organization of meetings between departments within the company, inform department managers, write meeting minutes, and distribute them.
• Ensure that contracts/documents requiring signatures by management are reviewed by relevant departments and then presented for approval for subsequent signing.
• Monitor the tasks of the cleaning staff, organize meal arrangements, and oversee kitchen purchases.
• Ensure the maintenance of internal order within the company, ensuring the suitability and cleanliness of meeting rooms and conducting inspections. 

Qualifications:

• Bachelor's degree or equivalent experience.
• Minimum 2-3 years of experience as an Executive Assistant.
• Proficiency in MS Office Suite.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills in English and Turkish.
• Ensure customer satisfaction by providing excellent service and support