Department Assistant

KARADENİZ HOLDİNG A.Ş.

Founded in 1948, Karadeniz Holding engages in various sectors, primarily energy, finance, tourism and real estate industries. The Group is the only owner, operator and builder of the first Powership™ (floating power plant) fleet in the world and plays an active role in medium to long-term investments with more than 1600 employees around the world in different 18 countries in Europe, Africa and Asia.

 About Karpowership

Karpowership, part of the Karadeniz Holding, is the owner, operator and builder of the only Powership™ (floating power plant) fleet in the world and plays an active role in medium to long-term investments; providing access to fast-track, affordable and reliable electricity. Powerships have a range of 30 MW to 470 MW and are delivered ready to operate in less than 60 days. Currently, Karpowership owns and operates 22 Powerships with an installed capacity exceeding 3,500 MW and another 5,000 MW are under construction or in the pipeline. In addition to a Powership fleet, Karpowership owns and operates its own LNG fleet. With expertise and experience in the field, Karpowership serves as a one-stop-shop for LNG to Power solutions, as a single provider delivering all parts of the value chain; including but not limited to LNG sourcing, transport, delivery, regasification, and electricity production; with the mission of powering life wherever needed. With more than 1600 employees globally; Karpowership is operational in Indonesia, Lebanon, Mozambique, Ghana, Sierra Leone, Guinea, Guinea Bissau, Gambia, Senegal, Sudan and Cuba.

We are looking for an “DEPARTMENT ASSISTANT” working in Commercial Operations Department located in Holding Headquarter;

QUALIFICATIONS

• Bachelor’s degree,
• 5+ years’ experience in an administrative/management/personal assistant position in a large scaled company, supporting at the executive level,
• Experience in a demanding professional environment,
• Excellent command of spoken and written English, ability to perform accurate translations,
• Excellent use of MS Office (power point, excel etc.) tools,
• Advanced organizational and communication skills with attention to details and deadlines,
• Excellent interpersonal skills, initiative, attention to detail, and follow-through skills,
• A dynamic personality with ability to focus on different subjects and maintain an effective follow up,
• Excellent communication and negotiation skills,
• Presentable,
• Being able to adapt to flexible working hours.

JOB DESCRIPTION

• Providing Personal/Executive support to high level managers,
• Ability to anticipate executives needs and assist to keep them on track with complex issues, often of a confidential nature,
• Being responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings, 
• Assisting Commercial Team executives with preparation of agendas of the meetings as needed (preparation, printing, binding, translation etc.),
• Coordinating, organizing, scheduling appointments, events, interviews, meetings, business travels, and/or similar activities, 
• Greeting, receiving, and guiding visitors (government officials, local partners, and expat executives),
• Effectively communicating with all parties in all levls internally and externally,
• Managing the signature process and supporting to commercial team in terms of modifying, sharing, and archiving official letters,
• Maintaining the travel process of the commercial team (visa, flight, accommodation, transfer etc.),
• Playing supportive role during bid process and enable to manage complexity of work and documentation,
• Preparing weekly / monthly travel report (Budget, destination, and time details).