Koç University was founded in 1993 by the Vehbi Koç Foundation with the vision of achieving excellence in education, pioneering scientific research, and contributing value to society. Ranked among the top 500 universities globally, our university is one of Turkey’s most prestigious institutions and aims to contribute to scientific, technological, and societal progress with its research-oriented structure. We offer an inspiring and dynamic living environment on our campus, creating a distinctive working atmosphere.
At Koç University, our employees advance their careers in a dynamic and supportive work environment as part of a team of experts and innovators. Our workplace fosters continuous learning and offers opportunities for personal and professional development. With our vision and strong values, we invite you to join the Koç University family to achieve new milestones in your career.
We are looking for an Operations Coordinator to join KUIS AI who meets the following criteria:
About KUIS AI
Koç University İş Bank Artificial Intelligence Research Center (KUIS AI) was established in 2020 by a generous donation from İş Bank. With its 20 AI faculty, 32 affiliated faculty from the schools of engineering, medicine, and other fields, and around 100 graduate students, it has now become a leading research institute of Turkey in artificial intelligence research, education, and industrial collaboration.
KUIS AI Center is seeking a highly organized and proactive Operations Coordinator to support the Center’s research, industry, and outreach activities. This is an execution-focused role that requires strong organizational skills, structured thinking, and close operational follow-up. The position goes beyond administrative scheduling and involves structured process tracking, progress monitoring, and operational follow-through across multiple ongoing initiatives. The Coordinator will work directly with the Director and play a central role in ensuring that meetings, collaborations, events, reporting processes, and key initiatives are systematically tracked and carried through to completion.
Job Description and Responsibilities
• Work closely with the Director to structure and monitor meetings, decisions, action items, and ongoing priorities; ensure clear documentation, consistent follow-up, progress tracking, and timely execution.
• Coordinate operational aspects of meetings and partnership engagements, including agenda preparation, documentation, structured follow-ups, and partnership tracking.
• Contribute to the preparation of the Center’s documentation, performance metrics, and annual reporting processes.
• Plan, coordinate, and ensure smooth execution of the Center’s events, including the weekly seminar series, workshops, and invited speaker talks.
• Coordinate small teams and support interns or students; ensure timely follow-up and completion of shared tasks.
• Support budget tracking, expense monitoring, and preparation of financial summaries in coordination with relevant university units.
• Facilitate communication and workflow between the Center and university units (Finance, HR, Procurement, IT, Communications, etc.)
Qualifications
• BS, MS, or PhD degree
• Strong organizational and follow-up skills; ability to manage multiple parallel tasks with attention to detail
• Strong analytical thinking and effective teamwork and communication skills
• Excellent written and verbal communication skills in English and Turkish
• Relevant experience in coordination, operations, project tracking, or similar roles is a plus
• Technical or engineering background is a plus but not required
Key Position Benefits
• Opportunity to work closely with leading AI researchers and industry partners in a dynamic and fast-growing research center
• Exposure to interdisciplinary research, industry collaborations, and high-level institutional initiatives
• A collaborative and intellectually stimulating work environment
Koç University embraces the principle of equal opportunities. All candidates are evaluated without discrimination based on race, gender, national or social origin, religion, age, disability, sexual orientation, or marital status.
