Executive Assistant

MSC Gemi Acenteliği A.Ş.

Summary 

As an Executive Assistant within the Executive Office, this role will provide business, office and administrative support to the General Managerin İstanbul ZincirlikuyuOffice. Also, oversee daily administrative activities, as well as be responsible for a broad range of tasks which will vary in scope and complexity. A strong focus, ability to manage multiple priorities, timelines and discretion will be key characteristics to success in this role.

What does an Executive Assistant do?

- To perform the assistant services required by the General Manager.

- Exercise discretion in managing correspondence, information, and all matters of confidentiality; keep executive(s) up-to-date.

- Consistently demonstrate excellent judgement and unwavering integrity, exhibiting a high level of confidentiality, discretion, and diplomacy when dealing with sensitive correspondence, issues and information. 

- Provide accurate, organized and efficient administrative support including; logistics related to meetings / events, proactive correspondence management, pre-mails, filing, arranging travel and reservations expenses, and other related duties. 

- May provide support regarding personal matters and may require flexibility in managing priorities and own schedule to accommodate any unforeseen developments or needs as they arise. 

- Apply appropriate due diligence ensuring accuracy in preparing and promptly completing any necessary forms and other documentation.

- Collect and track data, research information, sort and distribute mail, balance and process expense reports, assist in meeting preparation, create and maintain files and perform other executive administrative assignments as required.

We are looking for candidates with the following background;

- Bachelor's degree in the field of administration or other related disciplines. 

- Quick thinker who is relentless in pursuing assignments and accomplish goals. 

- Strong analytical, problem solving and communication skills. 

- Eagerness and temperament to participate in a bustling, a fast changing environment.

- Ability to manage expectations and deal effectively and professionally with stakeholders across various levels. 

- Good at English both written and spoken. 

- Proficient in the MS Office suite (Excel, PowerPoint, Word), familiarity with SAP is a plus.

- Residing or able to live in Istanbul.