Office Assistant

Odine Solutions

Job Description

• Provide administrative and secretarial support for all departments, as well as assist the Senior Executives
• Arrange international and domestic travel itineraries and hotel bookings; review, confirm and record the related invoices in the expense system at the end of each month
• Receives cargo and hands it to the related employees, tracks the invoice of cargo according to the departments, and tracks the incoming lists
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Directs visitors by maintaining employee and department managers
• Maintains a safe and clean office and keeps meeting rooms clean and tidy, supports the meeting organizations with the availability of the rooms, etc.
• Organize small-scale team events and larger-scale department/ company-wide events as required
• Organize company or department meetings
• Prepare materials for meetings
• Purchases general office consumption materials from outside of the office
• Manage weekly/monthly related administrative reporting
• Carry out responsibilities in accordance with the relevant policies and procedures

Qualifications

• Minimum 3 years of experience as an Executive Assistant/ Personal Assistant or other secretarial/administrative experience preferably in a multinational company
• Fluent in English
• Advanced knowledge of MS Office Applications
• Excellent organizational, planning, and prioritization skills and the ability to multi-task
• Attention to detail
• Energetic, hardworking, and with a positive attitude
• Strong communication skills
• Able to work efficiently and accurately
• Strong track record as a team player in a fast-paced environment
• Highest standards of ethics and professional integrity