Executive Assistant

Torun Metal A.Ş.

As Torun Bakır A.Ş., we locate in Gebze Organized Industrial Zone and manufacture hot forging, casting and machining of copper alloy OEM Parts. Our company hosts engineering, mould, tooling, hot forging, machining processes; exports 95% of its products to leading companies in Europe and America and enters the list of 500 exporters every year. We are looking for a new member to join our team as Executive Assistant of Board of Directors. Main qualifications and responsibilities of the role are as follows: 

QUALIFICATIONS 

• Degree in business administration or relative field 
• Strong proficiency in English 
• Strong proficiency in German would be an advantage 
• Outstanding verbal and written communication abilities 
• Excellent organizational and time-management skills 
• Handle confidential documents ensuring they remain secure 
• Strong knowledge of databases and tracking systems 
• Proficient in MS Office and business communication software 
• In depth knowledge of Office management and basic accounting procedures 
• Minimum 3 year experience in an Executive support role 
• Ability to work under pressure and meet deadlines Integrity and confidentiality 

PRIMARY RESPONSIBILITIES 

• Prepare correspondence, basic reports and materials for publications and presentations. 
• Maintain Executives’ business agenda and assist in planning appointments, board meetings, etc. 
• Setup accommodation and entertainment arrangements for company visitors. 
• Make travel arrangements for executives. 
• Prepare invoices and financial statements and provide assistance in bookkeeping. 
• Create, transcribe and distribute meeting agendas and minutes Maintain hard copy and soft copy filing system.
• Answer and screen Executives’ telephone calls and handle in appropriate manner.
• Research, price and purchase office furniture and supplies for the Executive Floor.
• Prepare and maintain Executives’ expense reports.