Executive Assistant

V-COUNT TEKNOLOJİ ANONİM ŞİRKETİ

V-Count is world’s leading Retail Analytics company with more than 70 employees in London, Miami, Istanbul, Dubai offices and now opening Singapore Office. We help our customers drive their business growth through visitor analytics by tracking their visitors in physical locations with our sensors and analyzing this data on our cloud-based business intelligence platform. Our people counting, heatmap and queue management devices have been installed in 32.000 locations in over 120 countries in the world.

Role Summary

We are looking for an ‘’Executive Assistant’’ to be part of our global, young and dynamic team located in İstanbul !

In this role, you will ensure the coordination of Ceo's entire calendar and administrative processes and other office admin tasks.

Responsibilities

• Assisting CEO for daily business activities,
• Preparing, managing and following up the daily/weekly/monthly/yearly agenda of CEO,
• Scheduling meetings, events and appointments of CEO,
• Coordinating executive meetings,
• Preparing and coordinating travel arrangements for CEO and international/national staff,
• Handling incoming calls and communications,
• Book visitors/staff into hotels as necessary ensuring follow-up with invoicing and payment,
• Coordinating of the CEO's visas and all 3rd party processes,
• Responding to all the related issues on behalf of the CEO upon receiving his guidance,
• Maintains confidentiality and uses a high degree of discretion,
• Works in a professional and focused manner to schedule internal and external meetings,
• Provides a bridge for smooth communication between the CEO and internal departments,
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

Key Qualifications

• University degree from a related field,
• Minimum 2 years of work experience as an Executive Assistant within global companies,
• Fluent in written and spoken English,
• Strong communication with both international and national network,
• Excellent coordination, problem solving and planning talents,
• Dynamic and presentable,
• Open to learning new technologies and self-improvement,
• Self-starter able to work unsupervised to carry out the different requests,
• Ability to multitask efficiently and keep calm under pressure.