İdari İşler Asistanı (Executive Admin) – İzmir

VF Vize Danışmanlık Hizmetleri Tic. Ltd. Şti. VF

VFS Global is a Trusted Partner for Diplomatic Missions and is currently carrying out the administrative work and non judgemental tasks for its client governments with 3533 Visa Application Centres and operations in 143 countries across five continents as at 30 April 2014. VFS Global serves the interests of 63 client governments. The company has successfully processed over 100 million applications since its inception in 2001.

We are currently looking for an Executive Admin to join our team at theJoint Visa Application Centre in İzmir.

Qualification & Experience

• Minimum a Bachelor’s Degree from an university or global equivalent
• Minimum 5-10 years of experience 
• Experience in handling multitasking and managing processes.

Knowledge & Key skills:

• Proficiency in MS Office
• Proficiency in English
• Adaptability and presence of mind to handle stakeholders queries and complaints
• Ability to innovate and enhance procedures and methods to increase productivity & cost effectiveness

Candidate should have good knowledge of operations available in the market and should be proficient in English language. (CV's without English language skill will not be considered for this position)

Job Description

• Manage day to day administration while ensuring cost control on regular expenses such as–

                     - Maintenance related expense

                     - Stationary

                     - Rental

                     - Communications equipment

                     - Guest house management

                     - Pantry/ refreshments

                     - Cafeteria (if present within the given region)

• Responsible for maintenance of furnitures, fixtures and other office equipments and represent admin team in audit
• Maintain all communication equipment including Video Conferencing, telephones - landlines (ISD & STD), mobiles, EPBX & PRI lines etc.
• Ensure implementation of the contract negotiated with service providers
• Responsible for provision of stationery, food, corporate gifts, etc. as per requirement given by Business Units/ Management.
• Maintain records of telephone, mobile, electricity, ACs and other vendor bills etc. to ensure timely payment of bills after seeking approvals. Process bills to accounts for payments and maintain receipts of invoices. Ensure filing of claims and recovery.
• Process material management payments through SAP
• Ensure compliance to VFAR while processing invoices for payments and compliance to purchase policy.
• Handle petty cash – Manage day to day requirements for petty cash by preparing vouchers and making reports for payments to cellular service providers, entertainment facilities providers and other vendors.