Senior Executive Assistant

AYB ENDÜSTRİ MÜHENDİSLİK ANONİM ŞİRKETİ

We are seeking a highly organized and proactive Senior Executive Assistant to support our executive management team and coordinate daily business operations, meetings, international communications, and administrative processes.

The ideal candidate will have strong organizational and communication skills, professional English proficiency, and the ability to manage multiple priorities with discretion and attention to detail.

Key Responsibilities

• Manage the executive’s calendar, meetings, appointments, and daily schedule.
• Coordinate domestic and international meetings, business trips, accommodation, and transportation arrangements.
• Communicate professionally with international customers, suppliers, and business partners.
• Prepare and manage business correspondence, emails, presentations, reports, and corporate documents in English and Turkish.
• Provide written and verbal translation support when required.
• Attend meetings, take minutes, document decisions, and follow up on assigned actions and deadlines.
• Coordinate communication and workflow between executives, departments, and external stakeholders.
• Conduct research and prepare reports, summaries, and presentations as requested.
• Track ongoing projects, priorities, and deadlines and provide regular updates to management.
• Organize documents and maintain accurate administrative records.
• Handle confidential and sensitive information with the highest level of discretion.
• Support the executive team in operational and administrative matters as needed.

Qualifications

• Bachelor’s degree in Business Administration, Economics, International Trade, International Relations, Translation and Interpreting, Engineering, or a related field.
• Professional proficiency in written and spoken English.
• Strong command of business English and professional correspondence.
• Previous experience as an Executive Assistant, Senior Executive Assistant, or in a similar coordination role.
• Excellent planning, organization, and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple priorities in a fast-paced and dynamic working environment.
• Detail-oriented, proactive, solution-focused, and responsible.
• Strong follow-up and reporting skills.
• High level of professionalism and interpersonal competence.
• Commitment to confidentiality and professional ethics.
• Residing in or willing to relocate to Mersin.

Preferred Qualifications

• Experience in international business, foreign trade, manufacturing, or industrial sectors.
• Experience communicating with international customers and business partners.
• Ability to translate commercial and technical documents.
• Knowledge of CRM and task-management systems.
• Availability for domestic and international travel when required.