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HR , Finance and Administration Associate

Building Market Ltd Türkiye Temsilciliği

İlan yayından kaldırılmıştır!
İstanbul(Avr.), İstanbul(Asya)
İlan yayından kaldırılmıştır!

Job Type

Full-Time

Position Level

Specialist

Department

Human Resources

Human Resources

Application Count

0-50 application

Job Type

Full-Time

Position Level

Specialist

Application Count

0-50 application

Department

Human Resources

QUALIFICATIONS AND JOB DESCRIPTION

Job Summary

The incumbent will report to the Finance Manager. The HR, Finance, and Administration Associate is responsible for assisting the administration, finance, human resources, and logistical needs of Building Markets in Türkiye. This includes ensuring Building Markets and its partners comply with local rules and regulations and donor and organizational policy. The incumbent assists in developing systems, reporting, and workflows across the Türkiye team that support these requirements.

The incumbent has culture-related responsibilities such as planning off-site meetings, managing perks like office snacks, and maintaining the office vibe. The role possesses positive communication, creative problem-solving skills, and flexibility to adapt the changes for the smooth management of the offices.

As part of the Finance and Administration role, the incumbent serves as the focal point for the internal and external stakeholders for administrative, Human Resources, and Health and Safety issues, as well as providing continuous support to DFA on payroll, supplier payments, partners expenditure review, and approvals, supporting document management, and other ad-hoc financial reports to the Finance/ Accounting Department in the country and at Headquarters.

Salary Range: Approx $2000 per month.

Responsibilities and Duties

Human Resources

• Ownership of all Turkish HR processes including filing and safekeeping of legal documentation as per local laws and regulations

• Supporting payroll processes and communication to the stakeholders such as bank and CPA as necessary

• Annual leave and other leave management including documentation

• Proactively keep track of staffing and recruitment requirements, including evaluation, documentation, and compliance (visas, work permits) through the contract stages and for both local and international staff based in/working from Türkiye;

• Ownership of the HR filing cabinet and is responsible for the HR audits

• Ensure annual leave and Clicktime submissions

• Responsible for job advertisement, communication with new candidates, and arranging job interviews

• Screen candidates against specific duties and skill sets.

• Provide induction on benefits, travel protocol, office equipment, leased property, physical and moveable assets, and communications for all new staff and do retraining as required;

• Maintain recruitment and personnel files of all staff (including but not limited to contracts, timesheets, and leave records)

Administrative and Financial

• Health and safety management, documentation compliance

• Evaluation and support decision-making on necessary training such as fire drills, earthquakes, first aid personnel, etc.

• Ownership of a smooth office environment; inclusion of overseen cleaning, shipping, postage, or other general duties.

• Day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of their supervisors.

• First point of contact to the building management in communication and ensures staff well-being and comfort in the office

• First point of contact for the internal staff in all HR matters

• Following changes and updates in Turkish Legislation and communicating to related parties such as legal and government offices and implementing processes within the organization

• Prepare financial and business forms expense claims, purchase orders, evaluation tables, collecting quotations, arranging invoice payments, etc.

• Support team members with their expense claims and purchasing needs

• Perform routine reports and office chores as requested by the Director of Finance and Administration

• Act as a focal point for financial queries and assist the Finance Manager in communication with partners and suppliers

• Assist the Director of Finance in creating financial reports, non-staff budgets, and projections as required

• Assist with completion of Finance and HR-related documentation, ensure necessary documentation on procurement and HR are completed and consistent with BM and Donor policies and guidance

• Communicate with suppliers and the HQ accounting team in order to maintain healthy accounts reconciliation and payment processes

• Adhere to the organization's financial policies and procedures

• Answer queries and provide assistance to partners, stakeholders, and employees, as needed

• Attend financial meetings, taking minutes and action notes

• Replace the Finance Manager in his/her absence with travel arrangements for the team; hotel bookings, travel arrangements, etc.

• Suggest changes and improvements in order to increase accuracy and efficiency in accounting and administrative processes.

• Assist the Director of Finance in conducting internal audit spot-checks to ensure systems and policies are being adhered to and support program implementations.

• Assist with the preparation of PowerPoint slides for staff training on organizational policies to ensure standardization in implementation and help with regular training sessions.

• Evaluate and report any instances of fraud, corruption, or another misuse of funds;

• Support daily accounting and finance functions, including the timely recording of transactions, cash management, banking, payroll, and accounts receivable and payable;

Logistics

• Organize visitor agendas, travel, and accommodation

• Coordinate domestic staff travel requests.

• Manage logistics for staff.

• Schedule meetings, book meeting rooms, and arrange snacks where necessary

• Serve as office administration and responsible for office chores such as notary visits, CSO visits

• Serve as logistical liaison for staff on deployment;

Reporting Lines

Reports to the Finance Manager with daily supervision of the Finance and Admin Coordinator

Reimbursement: Approx $2000 per month plus SGK, company phone, and PC. No other company benefits are included.

Preferred Candidate

1 - 10 years of experience
Bachelor’s(Graduate), Master’s(Graduate), Doctorate(Graduate)
Completed
English(Reading : Good, Writing : Good, Speaking : Good)

İnsan Kaynakları Asistanı pozisyonu ile ilgili daha detaylı bilgi almak ya da diğer iş fırsatlarını incelemek için aşağıdaki sayfaları inceleyebilirsiniz.

İnsan Kaynakları Asistanı İnsan Kaynakları Asistanı Maaşları İnsan Kaynakları Asistanı Nasıl Olunur? İnsan Kaynakları Asistanı Nedir? İnsan Kaynakları Asistanı İş İlanları
Hakkımızda

Building Markets is uniquely positioned to support the growth of refugee-led businesses in Turkey. The organization has developed an extensive network of Syrian small and medium-sized enterprises (SMEs), published ground-breaking research that has brought visibility to their operations and economic contributions, and designed tailored services to facilitate their access to new opportunities. Building Markets works closely with local partners to implement its programs, including Turkish businesses. Bringing Visibility to Local Firms We have collected more than 300,000 data points on registered Syrian SMEs in Turkey. Services include: Verification of companies through in-person and virtual surveys to identify growth constraints and capabilities. Creating tailored businesses profiles on our matchmaking platform: entrepreneurs.buidingmarkets.org Training and Mentorship Our training services rely on internal and external experts and are informed by our data collected directly from SMEs on their self-identified needs. Our services have reached 100s of SMEs and over 1,000 entrepreneurs. Training is offered through: In-person group, virtual, and individual sessions covering business areas such as procurement, sales and marketing, financial management, and introduction to exporting. Our online training platform, which offers SMEs access to technical knowledge, business resources, and supplements our in-person services. Connecting SMEs to Supply Chains and Capital Building Markets integrates local SMEs into supply chains and connects them to investment by making valuable information available to suppliers, buyers, banks, and investors by: Collecting and sharing tenders on our matchmaking platform. Providing on-demand matchmaking briefs and sourcing support that fast-tracks buyer access to local goods and services. Connecting investors with SMEs positioned for scale and investment. Organizing networking functions, forums, and other events that showcase local SMEs, their offerings, and enable business relationships. Market Research We leverage our extensive data to produce market assessments, sector-specific reports, and to share other trends and analysis on our network of SMEs.

Building Markets is uniquely positioned to support the growth of refugee-led businesses in Turkey. The organization has developed an extensive network of Syrian small and medium-sized enterprises (SMEs), published ground-breaking research that has brought visibility to their operations and economic contributions, and designed tailored services to facilitate their access to new opportunities. Building Markets works closely with local partners to implement its programs, including Turkish businesses. Bringing Visibility to Local Firms We have collected more than 300,000 data points on registered Syrian SMEs in Turkey. Services include: Verification of companies through in-person and virtual surveys to identify growth constraints and capabilities. Creating tailored businesses profiles on our matchmaking platform: entrepreneurs.buidingmarkets.org Training and Mentorship Our training services rely on internal and external experts and are informed by our data collected directly from SMEs on their self-identified needs. Our services have reached 100s of SMEs and over 1,000 entrepreneurs. Training is offered through: In-person group, virtual, and individual sessions covering business areas such as procurement, sales and marketing, financial management, and introduction to exporting. Our online training platform, which offers SMEs access to technical knowledge, business resources, and supplements our in-person services. Connecting SMEs to Supply Chains and Capital Building Markets integrates local SMEs into supply chains and connects them to investment by making valuable information available to suppliers, buyers, banks, and investors by: Collecting and sharing tenders on our matchmaking platform. Providing on-demand matchmaking briefs and sourcing support that fast-tracks buyer access to local goods and services. Connecting investors with SMEs positioned for scale and investment. Organizing networking functions, forums, and other events that showcase local SMEs, their offerings, and enable business relationships. Market Research We leverage our extensive data to produce market assessments, sector-specific reports, and to share other trends and analysis on our network of SMEs.

Şirket Sayfasına Git
Şirketin Aydınlatma Metni

BM PRIVACY NOTICE ON THEPROCESSING OF EMPLOYEE CANDIDATES’PERSONAL DATAThis privacy notice was drafted by Building Markets(“BM”) which has permission for direct activities inTurkey as a data controller in accordance with Article10 of Law No. 6698 on the Protection of Personal Data(“Law”) and the Communiqué on the Procedures andPrinciples of Fulfilling the Obligation to Inform.BM shall process your personal data mentioned belowand other personal data included in your resume,which it has acquired through your application to joblistings on external platforms or direct communicationfor the mentioned objectives and on the legal basesreferred to in Article 5 of the Law, “the processingactivity is necessary for establishment, use orprotection of a right” and “the processing isnecessary for the conclusion or fulfilment of acontract” by wholly or partly automatic means.OBJECTIVES OF PROCESSING ANDTRANSFERCarrying out selection and placement processesfor employee candidates/interns/students,Planning of human resources processesYOUR PROCESSED PERSONAL DATAThe following personal data as submitted by you toBM as part of your application; Full name, Place of birth, Date of birth, Gender, Payroll, Nationality, CV, Marital status Performance Evaluation Records Work Reports Registered address, Current address, Phone number, E-mail address, Photograph Criminal Records and Security Investigation Your educational background and diplomainformation, your professional experience,knowledge of foreign languages, your referenceinformation (if you chose to provide it), and otherpersonal data that you choose to provide as partof your application.In addition, we may also request the contactinformation of your references. We are going tocontact your references assuming that the necessaryinformation is given, and consent is obtained from theindividuals whose personal data is shared with BM. In addition, based on your explicit consent therespective personal data indicated will also betransferred abroad to BM’s headquarters in the USAfor the realization of the same purposes. You mayrevoke your explicit consent at any time.You may submit your written requests relating toArticle 11 of the Law concerning “the rights of thedata subject” to BM’s postal address in accordancewith the Communiqué on the Procedures andPrinciples of Application to the Data Controller.

Detaylı Bilgi

İnsan Kaynakları Asistanı pozisyonu ile ilgili daha detaylı bilgi almak ya da diğer iş fırsatlarını incelemek için aşağıdaki sayfaları inceleyebilirsiniz.

İnsan Kaynakları Asistanı İnsan Kaynakları Asistanı Maaşları İnsan Kaynakları Asistanı Nasıl Olunur? İnsan Kaynakları Asistanı Nedir? İnsan Kaynakları Asistanı İş İlanları