Administration and Facility Manager

Gizli Firma

Administration & Facility Manager

About the Role

A well-established professional services company based in Istanbul is looking for an experienced and hands-onAdministration & Facility Manager to oversee its administrative, office and facility operations.

The position will be responsible for ensuring the smooth, efficient and cost-effective operation of the workplace, while managing administrative teams, suppliers and external service providers.

The successful candidate will work closely with management and internal teams to ensure that administrative and operational processes are effectively managed and continuously improved.

Key Responsibilities

• Manage and coordinate day-to-day administrative and office operations
• Lead and supervise administration, office support and facility-related teams
• Manage office facilities, building maintenance, repairs and technical services
• Plan and manage purchasing and procurement processes, including quotations, purchasing and delivery follow-up
• Manage relationships and negotiations with suppliers, contractors and external service providers
• Monitor office supplies, inventory and procurement requirements
• Coordinate outsourced services including cleaning, security, catering, technical services and other office support services
• Monitor administrative and facility-related budgets and control operational costs
• Identify cost-effective solutions while maintaining service quality and operational standards
• Ensure that the office environment is well maintained, functional, safe and aligned with organizational needs
• Coordinate workplace health and safety requirements and ensure compliance with relevant regulations
• Follow administrative procedures, contracts, permits and other relevant regulatory requirements
• Identify operational needs and potential issues and take timely corrective actions
• Support management in administrative, operational and facility-related matters
• Manage multiple priorities, schedules and deadlines effectively
• Develop and improve administrative and operational processes where appropriate

Qualifications

• Bachelor's degree in Business Administration, Management or a related field
• 8–18 + years of relevant experience in administration, office management, facility management or a similar managerial role
• Proven experience in team management and coordination of external service providers
• Strong experience in procurement, purchasing and supplier/contractor management
• Experience in budget management and cost control
• Solid knowledge of office and facility management operations
• Experience with administrative processes, contracts and regulatory compliance
• Experience in construction, engineering, real estate or a professional services environment is preferred
• Fluent in written and spoken English
• Strong leadership, communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Strong problem-solving and decision-making skills
• Proactive, hands-on and solution-oriented approach
• Ability to work independently, take ownership and manage changing priorities