Selection Process Nº: 207808-6
Salary: 30,220 USD gross per annum
Contract Type : Indeterminate (Full-time)
Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in Türkiye.
Job Function: Administrative
Classification: LE - A3
Location: the Consulate General of Canada in Istanbul
Number of Vacancies: 1
Close date for applications: 27 April, 2025 at 23:59UTC/GMT +3:00
Summary of Duties:
This position provides executive administrative support services to the Consul General. Duties include:
- maintaining the Consul General's schedule, calendar, contacts database;
- liaising with high level contacts' offices in government, private sector, and civil society;
- preparing the consul general's visits within Istanbul and/or outside of Istanbul/country, including scheduling meetings, logistical arrangements, and coordination of briefing material;
- organizing high level meetings and coordinating events;
- delivers communications services including ensuring the smooth operation of the communications unit, developing communication stools, managing social media campaigns, content and day-to-day operations on the mission's digital platforms in addition to establishing and maintaining proactive media relationships with international media networks;
- conducting research, drafting official correspondence including letters and diplomatic notes in English, and/or Turkish language;
- tracking and reporting on budget;
- processing invoices and preparing claims for payment;
- data entry;
- maintaining a robust and effective network of contacts in senior officials offices;
- performing other duties as required.
Area of Selection:
This position is open to individuals who are legally authorized to work in Türkiye who meet all of the essential qualifications and whose applications are received on or by the closing date.
Please note that the Consulate General of Canada in Istanbul does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.
Education:
Candidates will be required to provide proof of the completion of their education.
- A university degree from a recognized university
Language:
- Advanced level in English (written and spoken)
- Advanced level in Turkish (written and spoken)
Experience:
1. A minimum of two (2) years of experience in providing administrative support in an office environment, including:
- Managing correspondence such as drafting emails and memos, and completing reports
- Tracking and reporting on budgets
- Organizing and coordinating events and/or meetings
2. Experience maintaining and leveraging an effective network of contacts
RATED REQUIREMENTS
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.
Knowledge:
- Knowledge of standard office suite software applications (Microsoft applications, Excel, Word)
- Knowledge of executive office support practices, financial tracking and standard office procedures and practices
Competencies:
- Effective oral and written communication in English & Turkish
- Judgement and discretion
- Professional Integrity (values & ethics)
- Client focus
- Focus on quality and details
- Resilience and Adaptability
- Working with others
Abilities:
- Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
- Ability to in conduct research, analyze information, make recommendations, and write clear reports and correspondence.
Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
- Fluency in French (oral, written, comprehension)
- Experience working in a diplomatic mission/or Government of Canada in an administrative position
- Experience working with a financial systems such as SAP/IMS
- Experience in financial processes (e.g. invoice payments, processing claims for travel or hospitality, preparing contracting/financial agreements
- Previous experience of direct support for a Head of Mission, CEO or Minister or senior executive/official
- Proficiency with digital platforms and tools for day-to-day social media operations
Operational Requirements:
- Hours of work: 37.5 hours per week, Monday to Friday
- Required to work directly with internal and external stakeholders required. (i.e., evenings, statutory holidays and weekends / in emergency situations)
- Ability to work overtime and sometimes on short notice
- Ability to work on Turkish holidays when the Consulate is open
- Leave is at the discretion of the supervisor and maybe restricted or refused during peak operating periods
Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization:
Ability to obtain and hold a valid work authorization covering the entire employment period.
- Security screening:
Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
- Other conditions of employment:
Proof of right to work in Türkiye and copies of diplomas will be required at the interview stage
How to Apply
Please check our website for the full advertisement which you will be directed to when you click "Apply" - "Basvur" button on kariyer.net
