Congress & Event Specialist

Randstad Türkiye

We are looking for a ''Congress & Event Specialist'' for our global business partner operates in pharmaceuticals and located in İstanbul-Üsküdar.

The Congress and Event Specialist is responsible for the end-to-end planning, coordination, and execution of independent meeting sponsorships, promotional events, and consultancy projects. This role focuses on supporting scientific engagement and strengthening brand presence through impactful events while collaborating closely with cross-functional internal teams and external vendors. The ideal candidate must possess strong organizational skills, excellent project management capabilities, and a thorough understanding of local regulatory compliance laws and corporate policies.

Key Responsibilities

• Event Planning & Organization: Lead the end-to-end coordination of congresses, exhibitions, scientific symposiums, and internal corporate events. Manage event timelines, venue logistics, attendee tracking, pre-event site inspections, and oversee onsite execution to ensure seamless operations.

• Vendor & Stakeholder Management: Act as the primary point of contact for travel and event agencies. Source, negotiate, and manage relationships with third-party vendors. Regularly attend Brand Team meetings and collaborate with cross-functional teams (marketing, sales, medical, compliance) to ensure alignment.

• Budget Management: Develop, monitor, and report on budgets for each event to ensure financial efficiency. Handle expense tracking, vendor payment timelines, and final financial reconciliation post-event.

• Compliance & Regulatory Affairs: Ensure all event and sponsorship activities fully comply with Ministry of Health (MoH) regulations and the sector's code of conduct. Manage timely MoH notifications and accurately document Transfer of Value (ToV) activities for Healthcare Professionals (HCPs) and Organizations (HCOs).

Job Qualifications :

• Education: Bachelor’s Degree.

• Experience: Minimum of 2 years of experience in Marketing, Sales, or Event Planning and Organization.

• Language Skills: Professional proficiency in English (both written and verbal communication).

• Technical Skills: Advanced proficiency in Microsoft Office applications and CRM programs.

• Soft Skills: Strong organizational skills with meticulous attention to detail

  Excellent interpersonal and communication skills for stakeholder and vendor engagement.

  Ability to multitask and perform effectively under tight deadlines.