Administrative Affairs Specialist

UNITED GLOBAL RORO TAŞIMACILIK A.Ş

Job Description

We are looking for an Administrative Affairs Specialist to manage the daily office operations of the management floor, oversee administrative and procurement processes, and support employee travel and visa arrangements.

Key Responsibilities

• Manage the daily office operations and overall organization of the management floor.

• Identify office needs and coordinate administrative procurement and purchasing processes.

• Ensure the timely supply of office stationery, refreshments, equipment, and other administrative necessities.

• Support domestic and international travel arrangements for employees, including flight bookings, accommodation, and transportation.

• Assist with employee visa applications, travel documentation, and related follow-up processes.

• Welcome and host company guests and visitors, ensuring a professional and positive experience.

• Coordinate administrative arrangements for meetings, business visits, and company events.

• Ensure the smooth and efficient delivery of daily office services.

• Follow up on administrative documentation, including invoices, quotations, purchase orders, and related records.

• Maintain effective communication with suppliers and service providers.

Qualifications

• Bachelor's degree in a relevant field.

• Minimum 2 years of experience in administrative affairs, office management, or procurement.

• Previous experience in office administration, supplier relations, and purchasing processes.

• Knowledge of domestic and international travel arrangements, flight bookings, and visa procedures.

• Proficiency in MS Office applications.

• Good command of written and spoken English.

• Strong communication, organizational, and coordination skills.

• Ability to manage multiple tasks and prioritize effectively.

• Detail-oriented, proactive, and solution-focused approach.

• Professional attitude and strong interpersonal skills, particularly in guest relations.