Executive Office Associate

Fuzul Grup - Fuzul Yapı İnşaat Pazarlama A.Ş.

Executive Office Associate

We are looking for a team member to join the Executive Office organization at Fuzul Topraktan, reporting directly to the Executive Office Director. The role will support the effective management of the Chairman of the Board’s daily workflow, agenda and priorities, actively contribute to the coordination of senior management processes, and gradually expand its scope of responsibility over time.

Purpose of the Role

The Executive Office is responsible for coordinating senior management processes, following up on critical workflows, and supporting Board-level activities. It also serves as a central function that contributes to the coordination of strategic projects and key organizational priorities.

This role reports to the Executive Office Director and involves close, day-to-day collaboration with the Chairman of the Board.

The position will initially focus on senior management support, operational coordination and follow-up. Depending on performance and development, the role may gradually take on broader responsibilities in areas such as reporting, project coordination and analytical support. Over time, the position is expected to contribute to a wider range of projects and business processes within the Executive Office.

Key Responsibilities

·         Plan and manage the Chairman of the Board’s daily, weekly and monthly schedule, ensuring it is continuously updated in line with changing priorities,

·         Coordinate meetings, travel arrangements and organizational activities,

·         Support the preparation of relevant information, documents and materials prior to meetings,

·         Prepare meeting notes when required and support the follow-up of related actions,

·         Maintain proper documentation and archiving of Executive Office processes,

·         Handle senior management-level information in accordance with confidentiality principles,

·         Support the maintenance of high standards in office organization, professional representation and business follow-up processes,

·         Coordinate with relevant teams to ensure processes progress in a timely manner,

·         Regularly follow up on priority business matters monitored by the Chairman of the Board and the Executive Office Director,

·         Support the preparation of presentations, reports and management briefing materials when required.

Qualifications

·         Bachelor’s degree in Business Administration, Economics, International Relations, Political Science, Public Administration or a related social sciences field,

·         3–5 years of experience in Executive Assistance or senior management support roles,

·         Strong sense of confidentiality, attention to detail and professional representation,

·         Strong time management and prioritization skills, with the ability to manage multiple processes simultaneously,

·         Strong planning, coordination and follow-up skills,

·         High motivation to develop beyond operational responsibilities into coordination, process management and business follow-up,

·         Proficiency in English at a level suitable for active use in daily business processes,

·         Strong command of Excel and PowerPoint,

·         Strong written and verbal communication skills, with the ability to communicate professionally with different stakeholders,

·         Ability to adapt to a fast-paced and dynamic working environment,

·         For male candidates, completion of mandatory military service.

Why This Role?

·         Opportunity to work closely with the Chairman of the Board and senior management,

·         Opportunity to be at the center of the company’s critical business processes,

·         A gradually expanding scope of responsibility based on performance,

·         Long-term opportunities for analytical and managerial development,

·         Opportunity to gain experience across both strategic and operational processes.

Important Note

As part of the recruitment process, candidates will be asked to complete a case study designed to assess their problem-solving, analytical and structured thinking skills.