Executive Assistant

NAOS İSTANBUL KOZMETİK SANAYİ VE TİCARET LİMİTED ŞİRKETİ

NAOS is a purpose-driven company, inspired by a claimed humanist utopia. A look at the world, the constant will to question and challenge the status quo to build a future that never forgets that its ultimate purpose is the Human. Thus, 43 years ago Jean-Noël Thorel, pharmacist-biologist, shoved the certainties of cosmetics by bringing to life a disruptive but respectful approach: the ecobiology, meaning the art of reinforcing the skin’s natural mechanisms to preserve its ecosystem. Rather than over-treating the skin, you have to teach it to live.

The brands Bioderma, Esthederm and Etat Pur were born from this idea in order to make NAOS a major international player in Skincare. Today, NAOS is present in 130 countries, remains still resolutely independent, and aims to become globally recognized for the relevance of its vision and the value of its approach. For this purpose, the company is about to move up to a new dimension by expanding from Skincare to Human Care (health, beauty & wellness)

We are looking for a Executive Assistant to work in NAOS Turkey Office located in Maslak, İstanbul

Qualifications

• Bachelor’s degree in a related field
• Analytical thinking skills, detail oriented
• Having an interest in marketing is preferred
• Excellent written and verbal communication skills
• Advanced knowledge of English both written and spoken, Russian would be an asset
• Competency in Microsoft applications including Word, Excel, and Outlook
• Good time management skills
• Ability to advanced reporting
• Ability to prioritise, manage and multiple tasks with in specific time frames
• Experience with administrative and clerical procedures
• Strong organization skills with a problem-solving attitude
• Experience in managing people with diverse skills and being good at interpersonal communications

Job Description

• Manage the calendars, appointments, and meeting schedules of two senior executives
• Coordinate meetings, working sessions, and meeting room reservations, ensuring all logistical arrangements are in place
• Provide day-to-day operational and administrative support, facilitating effective coordination across teams
• Welcome and host executive guests, including the organization of hospitality and catering arrangements
• Organize domestic and international travel, accommodation, and reservation processes
• Follow up on signature and approval procedures, ensuring timely completion of administrative workflows
• Manage expense tracking, document flow, and routine administrative documentation processes
• Support the planning and execution of company events, meetings, and special projects, including all operational preparations