Personal Assistant

Vito Mühendislik İnşaat ve Taahhüt A.Ş.

ViTO Energy Engineering is a subsidiary of ViTO Group, providing integrated EPC (Engineering, Procurement, and Construction) services for industrial projects. The company has specialized expertise in delivering turnkey projects, particularly in the oil & gas and energy sectors.

Our group is committed to creating added value and delivering superior results for our clients by utilizing modern technologies and advanced engineering practices. We currently operate in multiple locations, including Qatar, India, the United Arab Emirates, and Germany.

We are currently looking for a highly motivated Personal Assistant to support our CEO located in Vadistanbul, Istanbul.

Main Responsibilities:

• Provide comprehensive executive and personal support to the CEO in all business and administrative matters.
• Attend executive meetings, prepare accurate meeting minutes, and follow up on action items.
• Prepare executive presentations, reports, and correspondence.
• Maintain organized filing systems for confidential documents, correspondence, and records.
• Screen calls and emails, prioritize communications, and manage correspondence on behalf of the CEO.
• Manage the CEO’s calendar, arrange meetings and appointments, and provide timely reminders.
• Coordinate domestic and international travel, accommodation, and itinerary arrangements.
• Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring effective communication and follow-up.
• Handle highly confidential information with absolute discretion and professionalism.
• Support the CEO with ad hoc projects and other administrative tasks as assigned.

Knowledge & Experience:

• Bachelor’s degree.
• Minimum 7 years of proven experience as an Executive and Personal Assistant supportingC-Level Executives.
• Excellent verbal and written communication skills in both Turkish and English.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Excellent prioritization, organizational, and time management skills.
• Ability to work effectively in a fast-paced and dynamic environment while meeting tight deadlines.
• Highly proactive, self-motivated, solution-oriented, and eager to learn.
• Strong planning, coordination, and problem-solving skills.
• Exceptional interpersonal and stakeholder management skills.
• Team player with a professional, positive, and service-oriented attitude.
• Flexibility to work outside standard business hours when required.
• Ability to maintain the highest level of confidentiality and professionalism at all times.