ABOUT APESAN
Apesan is one of Europe's leading manufacturers of custom-fit TPE automotive floor mats. We design and produce high-quality TPE mats for global customers — from aftermarket distributors to OEMs and e-commerce consumers.
We're a fast-growing, family-owned manufacturing company with a practical, hands-on culture. Our team includes 10+ white-collar and 50+ total employees, with our production base in Türkiye and an expanding operational and legal presence across the EU and the US.
As we scale our global operations, we're looking for a dependable, organized, and execution-oriented colleague to work directly with the Managing Partner and keep company priorities moving forward every day.
RESPONSIBILITIES
• Manage and optimize the Managing Partner's calendar, priorities, and follow-ups; supporttravel planning and meeting logistics.
• Keep priority business and project boards up to date in Asana and Google Workspace; prepare a weekly dashboard for the Managing Partner coveringKPIs, decision points, ongoing crises, and open items.
• Follow up daily on priority actions and commitments assigned to the Managing Partner's direct reports across Finance & Administrative, Supply Chain & Planning, Production & Engineering, Product & Marketing, Sales, Quality & HSE, and Data & IT; ensure closure, escalation, and cross-team alignment.
• Identify missing, unclear, or delayed tasks from internal communications and proactively structure, assign, and schedule them in Asana.
• Coordinate day-to-day communication between internal teams and external stakeholders (consultants, service providers, partners, country-level contacts).
• Own end-to-end recruitment and onboarding coordination for roles reporting directly to the Managing Partner— job post coordination, candidate scheduling, interview follow-ups, onboarding checklists, and first-month task structuring, in coordination with HR and relevant department leads.
• Monitor cross-department workload distribution, execution bottlenecks, and progress against defined priorities and OKRs.
• Support workflow improvements, basic process structuring, and internal documentation where execution gaps appear.
• Own and coordinate corporate communication workflows and projects — corporate website, company presentations, internal announcements, and corporate events — with internal teams and external service providers.
• Act as an operational support point for the Managing Partner by filtering, structuring, and progressing incoming questions, decisions, and operational requests.
• Handle ad-hoc operational needs: reporting, meeting notes, action tracking, and document preparation.
QUALIFICATIONS
• Bachelor's degree in Engineering, Business, Economics, or a related field.
• 2–10 years of experience in business operations, project coordination, management support/consultancy, or similar execution-focused roles.
• Strong interpersonal and communication skills; comfortable interacting with senior managers and cross-functional, multi-country teams.
• Fluent professional English (written and spoken).
• Strong working knowledge of Excel; able to structure and track operational data.
• Comfortable with Asana, Google Workspace, and digital collaboration platforms.
• Highly organized, structured, and disciplined in daily follow-up and task ownership.
• Calm, discreet, and reliable under pressure; able to manage ambiguity and shifting priorities.
• Strong sense of business urgency and a practical execution mindset.
CONDITIONS
• Net monthly salary: up to 100.000 TL (based on qualifications and experience)
• Schedule: Monday–Friday, 08:00–17:30 (on-site, 5 days)
• Location: İkitelli OSB, Başakşehir / Istanbul (10-minute walk from metro, no service bus)
• Benefits: lunch + flexible transport allowance + complimentary private health insurance
• Reports to: Managing Partner
