CEO Executive Assistant — Founder’S Office

Apollo IoT

Executive Assistant to CEO — Founder’s Office

Are you ready to help build the operating rhythm behind one of the most ambitious AI-native energy companies in the world

At Apollo, we are reshaping how large companies manage energy, cost efficiency, operational performance, and carbon emissions through the power of data and artificial intelligence.

With the climate crisis knocking at our door, we don’t believe in waiting for someone else to act. 
We launched Apollo to prove that technology, ambition, and a deeply committed team can create measurable positive impact for the planet.

Today, Apollo manages more than 7% of Turkey’s total energy consumption, works with leading enterprise clients, and is recognized as a global leader in energy management on G2. We are now entering our next chapter: global expansion, high-performance team building, and the road to Series A. 

Behind this journey is an A-class team — and we are now looking for an exceptional Executive Assistant to work directly with our CEO and help create the focus, structure, and speed required for Apollo’s next stage.

This is not a traditional assistant role.
This is a Founder’s Office role for someone who can bring order to complexity, protect the CEO’s time, follow through relentlessly, and ensure that the right things happen at the right time.

What You’ll Do

• Manage the CEO’s calendar, priorities, and daily flow with exceptional attention to detail

• Organize meetings, prepare briefs, summarize key points, and track follow-ups until completion

• Handle emails, messages, documents, reports, and communication flows with clarity and professionalism

• Plan travel, logistics, events, reservations, and executive arrangements end-to-end

• Coordinate administrative processes such as invoices, documents, purchases, scheduling, and office-related needs

• Support both professional and executive organization to increase focus, balance, and efficiency

• Create weekly summaries of completed tasks, open loops, pending decisions, and upcoming priorities

• Anticipate needs before they become problems and proactively remove friction from the CEO’s day

• Work closely with the Founder’s Office and leadership team to keep priorities, meetings, and actions aligned

What We’re Looking For

• 3+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role

• Excellent command of English and Turkish, both written and spoken

• Strong command of Google Workspace, Slack, Notion, Asana, or similar productivity tools

• Exceptional organization, communication, and follow-up skills

• High discretion, emotional intelligence, professionalism, and trustworthiness

• A proactive problem-solver who does not wait to be told what to do

• Strong sense of ownership: when something is on your list, it gets done

• Attention to detail, aesthetic judgment, and care for high standards

• Ability to operate in a fast-paced startup environment with calmness and structure

You’ll Be a Great Fit If

• You love creating order out of chaos

• You enjoy making busy people more focused, prepared, and effective

• You are energized by speed, responsibility, and high expectations

• You can manage confidential topics with maturity and discretion

• You notice small details others miss

• You are not just organized — you are one step ahead

Why Apollo?

At Apollo, your work will directly support a company that is helping enterprises reduce energy waste, lower emissions, and operate more efficiently.

You’ll work closely with the CEO during a defining stage of the company: global expansion, Series A readiness, and building one of the strongest teams in the market.

If you want to be at the center of a high-growth, high-impact company and help create the rhythm behind its next chapter  we’d love to meet you.