Executive & Personal Assistant To Board Members

Gizli Firma

We are looking for an Executive & Personal Assistant to Board Members who will manage the business and personal organization processes of our Board Members with a high level of confidentiality, attention to detail, and professionalism.
Responsibilities
•    Manage the daily schedules, calendars, meetings, and appointments of Board Members,
•    Plan and coordinate domestic and international travel arrangements for Board Members and their family members from end to end,
•    Organize and follow up on flights, accommodation, transfers, car rentals, and reservations,
•    Coordinate visa, passport, travel documentation, and other required formal processes,
•    Manage family members’ personal schedules, appointments, travel, and similar arrangements,
•    Develop fast and effective alternative solutions in cases of changing travel plans, flight cancellations, reservation changes, and other urgent situations,
•    Organize private events, restaurant reservations, meetings, events, and guest arrangements,
•    Ensure effective coordination between business and personal schedules,
•    Carefully manage multiple simultaneous schedules, priorities, and ongoing arrangements,
•    Communicate with domestic and international service providers when required,
•    Maintain the highest level of confidentiality regarding personal information and private matters throughout all processes.
Qualifications
•    Bachelor’s degree from a relevant university department,
•    Preferably at least 5 years of experience as an Executive Assistant, Personal Assistant, Board Assistant, Chairman’s Assistant, or in a similar role,
•    Experience working with senior executives, Chairpersons, business owners, or within family-owned companies,
•    Excellent written and spoken English,
•    Strong experience in domestic and international travel, accommodation, and reservation arrangements,
•    Ability to manage the schedules of multiple senior executives and family members simultaneously,
•    Strong planning, follow-up, problem-solving, and crisis-management skills,
•    Detail-oriented, proactive, and solution-focused,
•    Strong communication and representation skills,
•    High level of discretion, reliability, and professional ethics,
•    Ability to adapt to a fast-paced and dynamic working environment,
•    Proficiency in MS Office, Outlook, and digital calendar applications,
•    Flexibility to manage urgent organizational changes outside standard working hours when necessary.
Preferred Qualifications
•    Previous experience in a Family Office, Chairman’s Office, or CEO Office,
•    Experience in international travel and VIP organization processes,
•    Knowledge of a second foreign language.
Due to the nature of the position, confidentiality, reliability, foresight, agility, and exceptional organizational skills are among our key evaluation criteria.