Human Resources and Admin Coordinator

PETRONAS MADENİ YAGLAR

General Job Description

We are looking for a dynamic and motivated HR & Admin Coordinator to join our team in Istanbul on a 12-month fixed-term contract.

This temporary assignment is intended to provide HR and administrative coordination support during a defined 12-month period. Working closely with the Cluster HR Manager, local management and regional teams, the successful candidate will support ongoing HR operations, employee activities, office administration and identified process improvement initiatives during the assignment.

This position is offered on a fixed-term basis for 12 months, with a defined start and end date to be specified in the employment contract.

Key Responsibilities:

• Provide temporary coordination support for recruitment, onboarding and offboarding activities, including maintaining accurate and confidential employee records.
• Support internship and trainee programmes during the assignment, including documentation, attendance tracking and departmental feedback.
• Assist with the coordination of payroll inputs with Finance and the external payroll provider, ensuring accurate and timely submission of employee information.
• Support annual leave tracking, monitoring of leave balances and plans, and identified improvements to leave tracking and payroll processes.
• Assist with employee benefits administration, including medical insurance enrolments, updates and renewals falling within the assignment period.
• Coordinate with external service providers on administrative requirements and contract renewals, including telecommunications, office services, equipment and car leasing.
• Support the organization of employee engagement activities, training sessions and internal communications, including participation and feedback follow-up.
• Provide coordination and follow-up support for assigned HR and administrative projects, including tracking timelines, action plans and stakeholder updates.
• Assist with the implementation and communication of company policies and procedures, HR reporting and compliance documentation.
• Support HSSE awareness initiatives, employee well-being activities and HSSE Week in coordination with local and regional teams.
• Provide day-to-day office administration support during the assignment and contribute to identified improvements in service quality, process efficiency and costs.

Qualifications and Skills:

• Bachelor’s degree in Human Resources, Business Administration, Industrial Relations or a related field.
• At least 3 years of relevant experience in HR operations or HR administration, with experience coordinating administrative activities.
• Good command of English and Turkish, both written and spoken.
• Proficiency in Microsoft Office, particularly Excel; familiarity with HR systems is an advantage.
• Experience in payroll coordination, annual leave administration, employee benefits and service provider management.
• Strong communication, organizational and follow-up skills, with the ability to manage multiple priorities and work independently.
• High attention to detail and discretion when handling confidential information.
• A proactive, collaborative approach to problem-solving and process improvement.