Administrative Specialist

Randstad Türkiye

We are looking for an ''Administrative Specialist'' for our global business partner operates in Manisa.

The Administrative Specialist plays a critical role in supporting site-level operations by managing administrative workflows across procurement, compliance, and contract management. This position ensures alignment with corporate standards, facilitates vendor and contract processes, and supports safety and sustainability initiatives.

Key Responsibilities : 

1. EHS&S (Environment, Health, Safety & Sustainability)

- Coordinate local EHS&S compliance activities in partnership with site leads.

- Support training matrix implementation and track completion via CAMS and EQUIPT platforms.

- Act as a local contact for fire safety, emergency response, and corporate security initiatives.

2. CAMS (Contractor and Asset Management System)

- Maintain CAMS records and ensure accurate documentation of contractor activities.

- Support audits and quality reviews by preparing CAMS-related reports and training logs.

- Liaise with R&D and operations teams to ensure CAMS compliance across functions.

3. PO Creation & Procurement Workflow

- Create and manage Purchase Orders (POs) in Espree systems.

- Ensure proper budget holder approvals and cost center alignment before initiating procurement.

- Follow-up on invoice processing through Fiori and VisionPlus platforms.

- Update capital forecast monthly for Türkiye, Romania and Serbia.

4. Farmer Contracts

- Coordinate contract setup and updates for farm managers and landowners.

- Ensure accurate account descriptions and linkage to discount programs and payment structures.

- Support seasonal contract rollovers and maintain documentation in Connex.

5. Fiori & Invoice Management

- Monitor invoice workflows and ensure timely approvals and coding.

- Resolve discrepancies and liaise with procurement and finance teams for compliance.

- Provide training and support to requestors on Fiori processes.

6. Seed Shipment and Receiving Process Control

- Coordinate seed shipment and receiving activities, ensuring accurate and timely processing.

- Verify shipping documents, quantities, package condition, and receipt records.

- Liaise with logistics providers, site teams, and relevant stakeholders to resolve discrepancies and maintain traceability.

7. EU SPD Administrative Regional Team Representation

- Serve as an active member of the EU SPD Administrative Regional Team, collaborating with administrative colleagues across the region to ensure alignment of processes, best

practices, and administrative support standards.

- Support regional initiatives and contribute to continuous improvement projects related to administrative processes, compliance, procurement, and operational effectiveness.

Qualifications :

- Bachelor's degree in Business Administration, Operations, or related field.

- Minimum 3 years of experience in administrative or procurement roles.

- Familiarity with EHS&S standards, CAMS, CSM, S2P, Espree, and Fiori.

- Strong organizational and communication skills.

- Fluent in English and Turkish.