Executive Assistant

ANAGOLD MADENCİLİK SAN. VE TİC. ANONİM. ŞTİ

We are looking for an Executive Assistant for our globally established and rapidly growing gold mining company,

• B.A. degree from reputable universities (Economics and Administrative Sciences etc.)
• Between two and five years of similar experience preferably in a multi-national company.
• Very good written and verbal command of English.
• Extensive knowledge of information systems, computers and office equipment.
• Organization and interpersonal skills are highly important attributes for the job.
• No military obligation for male candidates.
• No obstacles to travel.

JOB DESCRIPTION

• Acting as the point of contact among executives, employees, clients and other external partners,
• Managing information flow in a timely and accurate manner,
• Managing executives’ calendars and set up meetings,
• Making travel and accommodation arrangements etc.,
• Processing expenses report for whole management team
• Prepare weekly, monthly or quarterly reports and distribute correspondence,
• Acting as an office manager by keeping up with office supply inventory,
• Formatting information for internal and external communication – memos, emails, presentations, reports.
• Developing specific meeting room like (Daily Production Meeting Room) and supporting all the manager if they need a requirements,
• Entering contractors invoices to the SAP system,
• Arranging corporate events to take place outside of the work place, such as workshop, meeting, dinner etc.
• Organizing and maintain the office filing system, maintaining an organized filling system of paper and electronic documents,
• Developing and sustain a level of professionalism among staff and clients,
• Supportting strategic business initiatives such as Contunious Improvment,

Main Responsibilities

• The Executive Assistant will report directly to the Operations Director and support the other expat management team and will carry the authority to make crucial decisions affecting the direction of the organization, and is therefore a sought-after resource in decision-making and policy setting.
• The candidate will perform the usual roles of managing correspondence, preparing research, and communication understanding in varying degree the requirements of the executive, and with an ability through this understanding to decide which scheduled events or meetings are most appropriate for allocation of the executive's time.
• The executive assistant may from time to time act as proxy for the executives, representing them in meetings or communications.
• The candidate will perform numerous secretarial and administrative support activities for the executive, many of which are highly confidential or sensitive in nature.  This administrative position requires the incumbent to exercise good judgment and discretion in the execution of all duties and responsibilities.