Executive Assistant To The CEO

CottGroup

We are looking for an experienced, highly organized, and proactive Executive Assistant to the CEO to provide high-level executive support and help coordinate business operations across the organization. This role requires strong judgment, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced executive environment.

Responsibilities

Executive Support

• Manage the CEO’s calendar, meetings, travel arrangements, and business priorities.
• Coordinate personal appointments and selected personal matters with complete confidentiality.
• Prepare meeting agendas, presentations, reports, and executive summaries.
• Screen and prioritize communications, ensuring timely follow-up on critical matters.
• Serve as a trusted liaison between the CEO and internal and external stakeholders.

Business Follow-up & Coordination

• Track executive decisions and ensure agreed actions progress on schedule.
• Translate executive decisions into actionable follow-up plans to ensure timely execution across teams.
• Coordinate with relevant departments to collect updates, clarify priorities, and keep the CEO informed on key business matters.
• Maintain visibility over strategic priorities, deadlines, risks, and issues requiring executive attention.
• Prepare concise management summaries, reports, and presentations.
• Organize information clearly and help prioritize competing business demands.

Business Operations & Reporting

• Prepare management reports, dashboards, executive summaries, and business performance updates.
• Maintain accurate records of meetings, decisions, and action plans.
• Support the implementation, tracking, and continuous improvement of operational processes.
• Identify potential challenges early and escalate critical issues in a timely and structured manner.

Communication

• Act as a professional communication bridge between the CEO and internal stakeholders.
• Draft professional emails, presentations, and business correspondence.
• Coordinate executive meetings and ensure timely follow-up on key discussions.
• Proactively surface important matters that require the CEO’s attention or decision.

Qualifications

• Bachelor’s degree in Business Administration, Economics, Management, Industrial Engineering, or related discipline.
• 7–10 years of professional experience in executive support, business operations, consulting, project management, account management, customer success or a similar business-facing role.
• Previous experience in consulting, payroll outsourcing, professional services, or highly regulated industries is highly preferred.
• Excellent written and verbal communication skills in English.
• Strong organizational, project management, and stakeholder management capabilities.
• Advanced proficiency in Microsoft 365 applications.
• Ability to manage confidential and sensitive information with the highest level of professionalism, integrity, and discretion.
• Strong judgment, professionalism, integrity, and discretion in all executive interactions.
• Proven ability to manage multiple priorities, meet deadlines, and deliver accurate administrative support.