General Manager Assistant (Native Chinese Speaker)

Gizli Firma

General Qualifications

Bachelor's degree in Business Administration, Management, International Relations, or a related field.

Minimum 3–5 years of experience in executive assistance, administrative coordination, or a similar position.

Excellent written and verbal communication skills in English and Turkish; native Chinese language is required.

Strong organizational, planning, and time management skills with the ability to manage multiple priorities effectively.

Excellent interpersonal and communication skills, with the ability to coordinate across different departments and cultures.

Proficiency in MS Office applications, particularly Excel, Word, and PowerPoint.

Strong reporting, documentation, and presentation skills.

High level of attention to detail, accuracy, and problem-solving ability.

Ability to work independently, take initiative, and handle confidential information with discretion.

Flexible, proactive, and solution-oriented approach with the ability to work under pressure.

Strong follow-up skills and a results-oriented mindset.

Willingness to travel when required.

Job Summary

Provide comprehensive administrative and operational support to the General Manager, ensuring effective coordination between internal departments, external business partners, and Group entities in China and Türkiye.

Key Responsibilities

Manage the General Manager’s daily calendar, meetings, business trips, travel arrangements, and appointments.

Organize meetings, prepare meeting minutes, track action items, and follow up on decisions.

Assist in preparing reports, presentations, official correspondence, and other corporate documents.

Collect and consolidate departmental reports and operational information for management review.

Coordinate communication between the General Manager and internal departments, ensuring timely follow-up on instructions and assigned tasks.

Act as a liaison between the subsidiary and Group entities in China and Türkiye, coordinating information and document exchange, approvals, and follow-ups.

Manage communication and reception arrangements with clients, business partners, and visitors.

Follow up on special assignments and key projects delegated by the General Manager.

Provide administrative support, including expense documentation and corporate record management.

Ensure the confidentiality and proper handling of company information and documents.