CEO Office Executive Assistan / P.A.

Hidden Firm

CEO Office Executive Assistan / P.A.

Position Overview

We are seeking an exceptional Executive Assistant/ P.A. to provide dedicated, high-level support to senior leadership in a dynamic and internationally oriented business environment. This position requires a professional who demonstrates absolute discretion, outstanding organizational capabilities, and the ability to anticipate needs before they arise.

The successful candidate will play a critical role in ensuring the seamless management of executive priorities, communications, travel, and day-to-day operations while serving as a trusted partner to senior management.

The role is based in Ankara, with regular domestic and international travel expected. The selected candidate should be comfortable accompanying the executive on business trips and representing the office with the highest standards of professionalism.

Ideal Candidate Profile

• Bachelor’s degree in Business Administration, Management, International Relations, or a related discipline is preferred.
• A minimum of 5 years of proven experience supporting C-level executives, business owners, or senior leadership in an Executive Assistant or comparable role.
• Excellent written and verbal communication skills in English; proficiency in additional languages is considered a significant asset.
• Outstanding organizational, planning, and multitasking abilities with meticulous attention to detail.
• Strong interpersonal skills and the confidence to interact with executives, government representatives, business partners, and other high-profile stakeholders.
• Advanced proficiency in Microsoft Office applications and modern business communication platforms.
• Demonstrated ability to handle highly confidential information with integrity, sound judgment, and discretion.
• Flexible schedule and unrestricted availability for domestic and international business travel.
• Willingness to accompany the executive during business engagements and overseas assignments when required.
• Completed military service or exempt status (where applicable).
• Based in Ankara or willing to relocate.

Key Responsibilities

• Manage and optimize the executive’s complex calendar, ensuring efficient scheduling of meetings, appointments, and strategic engagements.
• Coordinate all aspects of domestic and international travel, including transportation, accommodation, visas, itineraries, and protocol arrangements.
• Travel alongside the executive when required, providing administrative, logistical, and operational support throughout business engagements.
• Prepare, review, and refine executive correspondence, presentations, reports, briefing materials, and confidential documents to the highest professional standards.
• Monitor and prioritize incoming communications, ensuring prompt responses and appropriate follow-up on critical matters.
• Track commitments, deadlines, and action items, proactively ensuring timely completion and accountability.
• Act as a trusted liaison between the executive and internal departments, business partners, clients, advisors, and external stakeholders.
• Coordinate board meetings, executive briefings, conferences, protocol events, and other high-level engagements with precision and professionalism.
• Maintain organized documentation systems and oversee sensitive records, contracts, and administrative files.
• Provide comprehensive operational and administrative support across executive initiatives and strategic projects.
• Anticipate evolving priorities, identify potential issues before they arise, and implement effective solutions to ensure uninterrupted executive productivity.
• Uphold the highest standards of confidentiality, professionalism, and executive service in all interactions and responsibilities.