Board Executive Assistant

Gizli Firma

We are seeking an experienced Executive Assistant to support the Board of Directors at the headquarters of one of Türkiye’s leading international construction companies. The successful candidate will be responsible for managing high-level executive support functions as well as coordinating operational processes related to international projects.

Qualifications

• Graduate of reputable, top-tier universities in Türkiye or abroad, preferably with English-medium education,
• Minimum of 5 years of experience in executive-level administrative support roles
• Fluency in English (advanced level), with the ability to actively manage international correspondence, meetings, and reporting,
• Preferably experienced in international projects and familiar with global business environments,
• Strong communication and representation skills, with excellent diction and professional appearance,
• Strong planning, organization, and time management skills,
• Proficient in MS Office applications and communication tools,
• Highly detail-oriented with a strong sense of confidentiality and follow-up.

Job Description

• Organize and manage the daily, weekly, and monthly agenda of the Board Member,
• Handle and coordinate all communication traffic, including emails, phone calls, and correspondence (primarily in English),
• Ensure coordination between international project teams and headquarters, managing related operational processes,
• Maintain proper documentation, reporting, and archiving of all correspondence,
• Plan and coordinate Board meetings, executive meetings, and appointments,
• Facilitate effective communication between the executive, internal teams, business partners, and international stakeholders,
• Conduct research as requested by the executive, analyze findings, and present reports (in Turkish and English),
• Monitor and follow up on official correspondence on a regular basis,
• Plan and manage domestic and international travel arrangements, including flights, accommodation, and visa processes.