Board Of Directors Assistant

Gizli Firma

Board of Directors Assistant

Location: Maslak, Istanbul

A leading and well-established company is seeking a highly organized, proactive, and confidential Board of Directors Administrative Assistant to support its Board Members. This role is critical in ensuring the efficient management of senior executives' schedules, facilitating communication flow and administrative coordination, and enabling senior management to focus on strategic priorities.

Job Description

1. Executive Support and Coordination

Managing the daily schedules, appointments, and meeting programs of Board Members

Coordinating internal and external communications on behalf of Executives when necessary

Organizing meetings, visits, and corporate events, including all logistical arrangements

2. Meeting and Correspondence Management

Preparing materials for Board meetings and committees when necessary, obtaining meeting minutes, and following up on action items when necessary

Managing email correspondence and official documents when necessary

3. Document and Information Management

Establishing organized filing systems for reports, contracts, and executive documents

Ensuring the proper handling of confidential and sensitive information

Controlling document access in accordance with authorization procedures

4. Administrative and Operational Support

Arranging travel, accommodation, and event planning

Supporting administrative and office operations when necessary

Qualifications

• Proven experience in providing support to senior executives
• Proficiency in English (both written and spoken)
• Strong Organizational, time management, and multitasking skills
• Excellent communication and interpersonal skills
• High level of confidentiality, secrecy, and professionalism
• Proficiency in MS Office and digital tools