Executive Assistant

Gizli Firma

Qualifications

• Bachelor’s degree in Business Administration, Economics, Management, International Relations, or a related field,
• Minimum 3 years of relevant experience as an Executive Assistant, Management Assistant, Executive & Operations Assistant, or in a similar role,
• Previous experience supporting senior executives or top management is preferred,
• Fluent written and spoken English; ability to communicate effectively with international executives and business partners,
• Excellent command of MS Office applications,
• Strong planning, organization, coordination, and time-management skills,
• Strong follow-up skills with a high sense of responsibility and ownership,
• Excellent verbal and written communication skills,
• Detail-oriented, solution-focused, proactive, and capable of working independently,
• Strong interpersonal skills and ability to communicate effectively with employees at different organizational levels,
• Experience in an international company or manufacturing environment is an advantage.

Responsibilities

• Manage the executive’s daily agenda, calendar, meetings, appointments, and business priorities,
• Organize domestic and international business travel, including flights, accommodation, transfers, visas, and travel schedules,
• Coordinate meetings, prepare agendas and required documents, take meeting notes when necessary, and follow up on action items,
• Manage incoming and outgoing correspondence, e-mails, phone calls, and other communications on behalf of management when required,
• Coordinate communication and information flow between senior management and internal departments,
• Follow up on tasks, deadlines, decisions, and action plans assigned by management and ensure timely completion,
• Prepare presentations, reports, meeting documents, summaries, and other executive-level materials,
• Organize and coordinate visits of international guests, business partners, customers, and senior executives,
• Support the planning and organization of company meetings, management events, business dinners, and corporate activities,
• Support administrative processes related to contracts, official documents, approvals, signatures, and company records,
• Coordinate with departments such as HR, Finance, Purchasing, Production, and other functions regarding management requests and follow-ups,
• Assist management in tracking ongoing projects, operational priorities, and cross-functional activities,
• Conduct research, collect relevant information, and prepare brief summaries to support management decision-making,
• Handle sensitive and confidential information with a high level of professionalism and discretion,
• Provide general administrative and operational support to management as required,