People & Culture Executive
About Job
Mandarin Oriental is looking for a People & Culture Executive to join our P&C team
Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
Mandarin Oriental Bosphorus, Istanbul has become Mandarin Oriental Hotel Group's second hotel in Türkiye. The hotel is located on the European side of Istanbul, in the luxurious residential district of Kuruçeşme, right next to the unique Bosphorus.
Redefining luxury with its sophisticated design and architecture inspired by Istanbul's uniquely beautiful mansions and palaces, our hotel is located on the shores of the Bosphorus with two outdoor pools in the city center with lush and generous gardens, 100 spacious rooms and suites with large living spaces, rich Sunday brunches with Turkish and international cuisine, Novikov Restaurant, the international representative of modern Asian and Italian cuisines; Olea & Bar, offering the most exclusive flavors of Italian cuisine and Bosphorus Lounge, home to delicious snacks and tea-time rituals. The Spa at Mandarin Oriental Bosphorus, Istanbul is the city's most comprehensive health, beauty, and wellness center with 3,500 square meters of The Spa at Mandarin Oriental Bosphorus, Istanbul.
As "People & Culture Executive", you will be responsible for the following duties:
- To prepare all relevant colleague communications and letters.
- To update employee personal details on HRWEB System, including address, bank details etc.
- To take responsibility of P&C databases, such as application mails and other sources into People & Culture database.
- To keep the absence reports and records, vacation forms.
- To communicate it to the payroll after receiving approval from HODs.
- To keep the personnel files up to date in software management program.
- To take an active role at keeping the health coverage files up to date.
- To keep the inventories, all P&C documents and files up to date and prepares documents for interviews.
- To references: Respond to all reference requests for current colleagues, ex-colleagues and other employers in a timely manner (Administration/ References)
As "People & Culture Executive", we expect from you:
- To compile payroll reports and ensure accuracy before month end submission to Finance Department.
- To complete filing of documents on colleague file on a weekly basis
- To assist P&C Recruitment with sending and chasing response to job offers.
- To prepare contracts for joining colleagues and gather all necessary
- To process purchase orders for P&C needs on Material Control system
- To prepare new starter forms and Social Security enrollment
- To prepare new starter ID cards, fan pins and name tags as required.
- To prepare monthly birthday cards and collect management signatures ready for distribution.
- To coordinate leaving gifts for colleagues/ Managers and long service awards.
- To design posters, presentation for colleague events and general colleague meeting.
- To assist and organize colleague social events.
- To assist People & Culture with ad hoc projects.
- To conduct yearly audit to ensure all important documents are complete in employee’s file, such as passport copy, visa copy, signed contract, handbook and company policy acknowledgement.
- To order flowers for colleagues in special occasions. Receipt needs to be printed and hand it over to Director of People & Culture.
- To order business cards as required for office needs
- To gather all necessary signatures on P&C forms as required
- To carry out any other reasonable request as directed by your manager.
- To organize in-hotel and out-of-hotel Trainings
- To assist the Learning & Development Manager in the preparation of trainings
- To motivate the team
- To spread our vision, mission, core values, pillars throughout the hotel
- To Assist the Learning & Development Manager to achieve the goal in LQA, Forbes and Trust You, FLHSS Assessments
- To keep, fill and report training records on a regular basis
- To provide trainings when necessary under the management of the L&D Manager.
- To organise and record regular planned Fire, Health & Safety, First Aid and Food Hygiene training to ensure that all legislation and Safe & Sound Guidelines is adhered to; as well as recorded and reviewed in conjunction with the Director of Facilities & Operational Safety where applicable
- To produce and communicate a Learning & Development Calendar encompassing operative, supervisory and managerial Learning & Development activities
- To carry out any other reasonable requests as requested by the L&D Manager
- To keep records of interns and taking care of them.
Preferred Candidate
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Şirket Hakkında
Mandarin Oriental Bosphorus Istanbul, dünyanın en prestijli otel zincirlerinden biri olan Mandarin Oriental Hotel Group'un İstanbul'daki lüks konaklama markasıdır. Boğaz'ın eşsiz manzarasına sahip bu tesis, misafirlerine üst düzey hizmet anlayışı ve olağanüstü konfor sunabilir.
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