Admin Assistant

Sektöründe Öncü Firma

Minimum Qualifications

• Strong organizational and communication skills.
• Systematic, detail-oriented, and efficient approach to work.
• Good command of written and spoken English.
• Good knowledge of MS Office, particularly Excel and Word.
• Ability to work independently and as part of a team.
• Valid driver's license.
• Previous administrative experience is an advantage.

Essential Functions

• Manage incoming phone calls and direct them to the relevant departments or individuals.
• Welcome visitors, guide them, and inform the relevant employees.
• Handle and resolve issues in the lobby.
• Book hotels, flights, and transfers for incoming guests.
• Receive and send courier shipments and maintain the necessary records.
• Send and distribute internal correspondence in a timely manner.
• Follow up on transportation services, meal benefits, and health insurance services.
• Enter invoice serial numbers into the system.
• Identify unprinted invoices and inform the relevant employees.
• Send and file invoices.
• Monitor meeting room schedules, make reservations, and ensure meeting rooms are properly arranged and equipped for meetings.
• Drive company vehicles as required and follow up on maintenance and servicing.
• Carry out errands to banks, notaries, and public institutions.
• Collect and deliver documents and other materials to and from relevant institutions.
• Support daily administrative tasks inside and outside the office.