Personal Assistant To General Manager

Six Senses Kaplankaya

Six Senses Kaplankaya presents a mosaic of architecture, history and art, and is within easy reach many famed archaeological sites. There are 141 guestrooms including six suites (75 in the main building and 66 Ridge Villas), all boasting stunning views to the Aegean Sea. Aegean & Mediterranean-inspired fresh, sustainable cuisine interwoven with Turkish elements and flavors is the overarching theme of three dining venues, introducing ‘Eat with Six Senses’ concept by sourcing local and fresh products. The expansive 10,000 square meter Spa, Fitness and Health & Healing Center offers guests and residents a truly integrative approach to optimal wellness. Six Senses Kaplankaya is an idyllic destination for celebrations. It also has facilities to accommodate team-building programs. With many excellent guest experiences on offer, the resort can customize activities to suit active guests and guests who prefer to simply sit back and relax.

Scope

• Managing all distribution of relevant communications and messages to relevant departments to and from the GM office.
• Distributes all incoming mail to relevant departments, assisting the General Manager in networking and PR related activities.
• Operate office equipment such as fax & copy machines, phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons
• according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to
• routine letters.
• Complete forms in accordance with company procedures.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Contribute to the morale and team spirit of the resort by maintaining effective relationships with colleagues.
• Make appropriate suggestions and recommendations to management for the general improvement of the resort.
• Fully conversant with all health and safety, fire and emergency procedures.
• Maintain a high standard of personal hygiene, dress, uniform and body language.
• Be polite and professional in any situation where the image or reputation of the resort is represented.
• Ensure that all activities are carried out honestly, ethically and within the parameters of local law. 

Qualifications

• Bachelor's degree in a relevant field of study or the equivalent combination of education and experience is required.
• Must be proficient in reading, writing and oral communication both in Turkish and English languages.
• Minimum of 3 years experience in Executive Administrative Assistant fields in luxury hotel brand.
• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Familiar at creating reports, summaries and other documentation.
• Advanced Microsoft software knowledge.
• Energetic with positive attitude.
• Excellent inter-personal skills.