Ön Büro Müdürü - Front Office Manager

Days Inn & Suites by Wyndham Esenyurt

Position Type: Management

CANDIDATE PROFILE

• At least 2 years experience as Front Office Manager
• Fluency in Turkish & English is a must
• Bachelor degree in Hotel and Restaurant Management, Hospitality, Business Administration, or related major

Job Summary

Responsible for all front office functions and staff. Areas of responsibility include Bell Staff, Switchboard Operations, Guest Services/Front Desk and Retail/Gift Shop, as applicable. As a department head, directs and works with managers and employees to successfully execute all front office operations, including guest arrival and departure procedures. Strives to continually improve guest and employee satisfaction and maximize the financial performance of the department.

Leading the Guest Services Team

Uses interpersonal and communication skills to lead, influence, and encourage others; advocates for sound financial and business decision-making; demonstrates honesty and integrity; leads by example.

Encourages and fosters mutual trust, respect, and cooperation among team members.

Serves as a role model to demonstrate appropriate behavior.

 Supervises and manages employees. Manages all day-to-day operations. Understands employee roles well enough to perform their duties in their absence.

Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.

Ensures that employees are recognized across all areas of responsibility.

Communicates performance expectations in accordance with job descriptions for each position and monitors progress.

Maintaining Guest Services and Front Desk Goals

 Achieves and exceeds goals including performance goals, budget goals, team goals, etc.

 Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.

 Develops specific goals and plans to prioritize, organize, and accomplish your work.

 Keeps Front Office team focused on the critical components of operations to drive guest satisfaction and the desired financial results.

 Conducts department meetings and continually communicates a clear and consistent message regarding the Front Office goals to produce desired results.

 Reviews staffing levels to ensure that guest service, operational needs and financial objectives are met.

 Understands the impact of Front Office operations on the Rooms area and overall property financial goals.

 Manages department controllable expenses to achieve or exceed budgeted goals.

Managing Projects and Policies

 Ensures compliance with all Front Office policies, standards and procedures.

 Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures.

Ensuring Exceptional Customer Service

 Provides services that are above and beyond for customer satisfaction and retention.

 Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.

 Supervises and managing employees. Managing all day-to-day operations. Understanding employee positions well enough to perform duties in employees' absence.

 Displays leadership in guest hospitality, exemplifies excellent customer service, and creates a positive atmosphere for guest relations.

 Strives to improve service performance.

 Empowers employees to provide excellent customer service.

 Ensures that all Front Office areas have an atmosphere that is conducive to the overall guest experience.

 Reviews comment cards, guest satisfaction results and other data to identify areas of improvement.

 Responds to and handles guest problems and complaints.

 Observes service behaviors of employees and provides feedback to individuals and/or managers.

Managing and Conducting Human Resource Activities

 Identifies the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

 Provides guidance and direction to subordinates, including setting performance standards and monitoring performance.

 Establishes challenging, realistic and obtainable goals to guide operation and performance.

 Solicits employee feedback, utilizes an “open door” policy, and reviews employee satisfaction results to identify and address employee problems or concerns.

 Ensures employees are treated fairly and equitably.

 Manages employee progressive discipline procedures for Front Office Staff.

 Administers the performance appraisal process for direct report managers.

 Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Analyzes information and evaluating results to choose the best solution and solve problems.

 Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.

 Identifies and analyzes Front Office operational challenges and facilitates the development of solutions to prevent reoccurrence.