Assistant People and Culture Manager

Mandarin Oriental Bosphorus İstanbul

The Hotel 

Mandarin Oriental Bosphorus, Istanbul has become Mandarin Oriental Hotel Group's second hotel in Turkey. The hotel is located on the European side of Istanbul, in the luxurious residential district of Kuruçeşme, right next to the unique Bosphorus.

Redefining luxury with its sophisticated design and architecture inspired by Istanbul's uniquely beautiful mansions and palaces, our hotel is located on the shores of the Bosphorus with two outdoor pools in the city center with lush and generous gardens, 100 spacious rooms and suites with large living spaces, rich Sunday brunches with Turkish and international cuisine, Novikov Restaurant, the international representative of modern Asian and Italian cuisines; Olea & Bar, offering the most exclusive flavors of Italian cuisine and Bosphorus Lounge, home to delicious snacks and tea-time rituals. The Spa at Mandarin Oriental Bosphorus, Istanbul is the city's most comprehensive health, beauty, and wellness center with 3,500 square meters of The Spa at Mandarin Oriental Bosphorus, Istanbul.

Duties and Responsibilities

• To complete day-to-day personnel administration in response to requests and action plans.
• To ensure that all casuals are recorded, and that administration is complete and in accordance with legal requirements.
• To manage all administration processes of the People & Culture Department including but not limited to, annual leave permissions, overtime, employment contracts, month end salary reports
• To prepare manning reports as requested by the Senior People & Culture Manager
• To follow the Recruitment plan, ensuring all internal and company candidates are given fair consideration.
• To ensure that all appointments are referenced (with written reference requests sent out prior to appointment)
• To ensure that all recruits have valid work permits for Turkey and where requested, apply for work permits, administer renewals, extensions and cancellations of work permits by liaising with Immigration.
• To be aware of departmental headcounts, ensuring that they are in line with agreed departmental headcount budgets.
• To support the Senior People & Culture Manager with recruitment activities and candidate assessment according to MOHG policies and procedures
• To ensure all colleagues leaving MOIST complete an exit interview as well as all other necessary documentation. (Resignation letter, Quittance, Job clarification form etc.)
• To ensure all administrative tasks are completed in a timely manner which includes employee life cycle, all P&C administration duties and ad hoc P&C project.
• To support the Senior People & Culture Manager for managing the Disciplinary & Grievance procedures.
• To coordinate the sourcing of new materials related to colleague relations (i.e. birthday cards, farewell and / or birthday presents etc.) in conjunction with the Purchasing team.
• To manage the colleague shuttle service according to departmental needs and shift patterns.
• To check if benefits (especially Private Health Insurance) are correctly given to colleagues.
• To support the P&C Department in the organization of colleague events (Monthly Activities, Town Hall Meeting, Ramadan Dinner, Delight the Night)
• To carry out any other reasonable request as directed by the Senior People & Culture Manager.