Executive Assistant

Randstad Türkiye

We are currently seeking an "Executive Assistant" for our business partner operating in the healthcare sector, for whom we provide consultancy services.

JOB DESCRIPTION

• Create the daily, weekly, and monthly calendar for the Chairman of the Board; schedule and prioritize meetings and appointments.

• Organize Board of Directors and senior management meetings; prepare meeting agendas, necessary information, and documents.

• Provide end-to-end organization for Executive Board meetings, including agenda, participant, schedule, and document preparation; manage the meeting process, record discussed topics and decisions made, and follow up on determined actions.

• Document meeting notes and decisions; ensure timely completion of assigned actions by the relevant departments.

• Coordinate tasks and requests conveyed by the Chairman of the Board to departments, and regularly report the current status of processes.

• Prepare reports, presentations, research, analysis, and briefing documents required by the Chairman of the Board.

• Efficiently manage the flow of information and communication between internal departments and the Chairman of the Board.

• Coordinate meetings and interactions with external stakeholders, business partners, public institutions, and other professional contacts.

• Plan domestic and international trips end-to-end, including transportation, accommodation, transfers, meetings, and visit schedules.

• Accompany the Chairman of the Board on business trips, meetings, and corporate events when necessary.

• Manage incoming phone calls, emails, invitations, and correspondence according to importance and priority.

• Ensure all documents belonging to the Office of the Chairman are archived in an orderly, up-to-date, secure, and accessible manner.

• Professionally coordinate protocol, guest reception, corporate invitations, and special event processes.

QUALIFICATIONS REQUIRED

• Bachelor’s degree from a university.

• Minimum 5 years of experience as an Executive Assistant to high-level executives such as Chairman of the Board, Board Member, CEO, or General Manager.

• Advanced level of written and spoken English.

• Proficient in using MS Office programs.

• Experienced in reporting, preparing presentations, meeting documentation, and task tracking.

• Able to adapt to dynamic working environments and possessing strong empathy skills.

• Strong agenda and time management skills, capable of prioritizing and managing multiple tasks simultaneously.

• Advanced written and verbal communication skills, with fluent and proper use of Turkish.

• High representation capacity, attentive to professional appearance and communication etiquette.

• Detail-oriented, planned, systematic, and result-oriented worker.

• Able to take initiative, quickly adapt to changing conditions, and produce solutions.

• Possessing a high sense of confidentiality, reliability, and responsibility, with the ability to adapt to flexible working hours.

• No restrictions for domestic and international travel.