Business Assistant - Ankara

KEDRİON BETAPHAR BİYOFARMASÖTİK İLAÇ SANAYİ VE TİCARET ANONİM ŞİRKETİ

Business Assistant

Job Description/ İş Tanımı

• Manage the General Manager’s daily agenda, meetings, appointments and reminders, ensuring effective time and priority management.
  
• Organize all travel arrangements, including flights, accommodation, transfers and visa processes, and manage related expense reports.
• Provide administrative and organizational support to the General Manager and Leadership Team, including meeting preparations, presentations, briefing documents, correspondence and action follow-ups.
• Coordinate and monitor daily office operations, ensuring the smooth functioning of office facilities, infrastructure, maintenance, cleaning and security services.
• Manage cleaning and security teams according to office needs.
• Support employee-related administrative processes, including onboarding, responding to basic HR inquiries and following up on employee requests in collaboration with HR.
• Act as the local contact for Occupational Health and Safety (OHS) matters, coordinating with external specialists to ensure compliance with relevant requirements.
• Support internal communication activities, including announcements, employee communications, presentations and coordination with external agencies and suppliers.
• Coordinate the logistics and operational aspects of internal events and employee activities, such as Family Day, New Year celebrations and training days, in collaboration with the Communication Manager.
• Support event planning, including venue arrangements, invitations, catering, technical equirements, materials, budgets and post-event follow-up.

Qualifications/ Gereklilikler

• Bachelor’s degree in Business Administration, Management, or a related field
• 3-5 years of experience as an Executive Assistant, in business administration, office management, or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills in both Turkish and English.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.
• High level of integrity and confidentiality.
• Positive attitude and strong work ethic.